Executive Assistant

Executive Assistant:

On behalf of our Banking client, Procom is searching for an Executive Assistant for a 6-month role. This position is a hybrid position with 4 days onsite at our client's New York office.

Executive Assistant - Job Description:

The Executive Assistant will provide high-level administrative and operational support to managers and their teams within Investment Banking. This role ensures effective day-to-day operations through scheduling, event coordination, expense management, and cross-functional communication. The assistant will also act as a liaison between internal stakeholders and external vendors.

Executive Assistant - Responsibilities:

• Coordinate and support department events

• Provide senior-level administrative support to managers

• Maintain calendars, schedule meetings, and book meeting resources

• Manage department files and ensure documentation is accessible

• Handle invoices, track expenses, and prepare departmental reports

• Make domestic and international travel arrangements

• Support onboarding/offboarding and premises-related logistics

• Mentor junior administrative staff as needed

Executive Assistant - Mandatory Skills:

• 5–7 years of experience in an administrative/professional support role

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Analytical thinking and problem-solving ability

• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)

• Experience managing budgets, expenses, and vendor coordination

Executive Assistant – Nice-to-Have Skills:

• Post-secondary degree in a related field

• Familiarity with financial or investment banking environments

Executive Assistant – Assignment Length:

This is a 6-month contract position.

Executive Assistant - Start Date:

ASAP.

Executive Assistant - Assignment Location:

New York, New York, United States. This position is hybrid with 4 days per week in-office.