Executive Assistant

Job Description

Well known mission driven organization is in need of an Executive Assistant. The position supports the Chief Growth Officer and other members of her team to include the Director of Innovation. Position is very fast paced and requires an Executive Assistant who is highly competent, and is accustomed to being in a high performing, demanding role.

This role will provide high-level administrative support to executive leadership, including calendar management, meeting preparation, and follow-up. Wil prepare agendas, presentations, and briefing materials for internal and external meetings. Will attend designated meetings to take detailed notes, track action items, and ensure timely follow-through on deliverables. Will organize and distribute meeting recaps, highlighting priorities and deadlines.

Will coordinate internal team meetings, and ad-hoc meetings. Will act as liaison for external meeting coordination and correspondence. Manage complex calendars, ensuring optimal scheduling across stakeholders. Coordinate and book domestic and international travel arrangements.

Position will assist with high profile projects and pilot launches, tracking progress and coordinating tasks. Liaise with departments (e.g., recruitment, collections, marketing, business development) to align on goals and timelines. Maintain organized records of project documents, contracts, and performance metrics.

Position will track contracts in MasterControl, ensuring timely execution. Maintain and update the Business Development Portfolio Tracker. Manage expense reporting and ensure timely submission. Will serve as the main point of contact for vendors and service providers. Collaborate with the Business Operations representative to research best pricing and support vendor selection. Will provide employee engagement and event support providing logistical and planning support for internal events and meetings.

Minimum ten years executive level administrative experience supporting C-Suite professionals; Strong business acumen and ability to work with all levels of management and employees. Experience supporting executive boards and committees with meeting minutes.

Company Description

Our Goal is to "Partner" with you in helping you identify the right next step in your career. This is done through...Knowledge and Experience, Strong Relationships and Commitment. Our results driven approach enables you to maximize potential and reach new heights!

Full-time