Executive Assistant Office Manager Commercial Real Estate Finance

Job Description

Benefits:

Medical Benefits

Bonus based on performance

Competitive salary

Opportunity for advancement

Paid time off

Free food & snacks

Max Benjamin Partners (MBP), a rapidly growing boutique commercial real estate firm, is hiring an all-star Executive Assistant & Office Administrator to support our Managing Director (MD) and lead office operations for our dynamic team of 40+ professionals (20 in-person, 20 remote).

This is a rare opportunity to build a long-term career in business administrative operations. The ideal candidate is smart, resourceful, highly organized, and thrives in a fast-paced environment. You must be tech-savvy, proficient in Microsoft Office and Google Suite, and genuinely passionate about administration and company-wide support.

What Youll Do

Serve as the MDs right hand: manage scheduling, calls, contracts, travel, projects, and communications.

Champion daily office operations: oversee supplies, vendor coordination, cleanliness, and employee support.

Onboard new hires, facilitate training access, and ensure smooth internal processes across departments.

Draft professional correspondence, employee contracts, recruitment materials, and other key documents.

Liaise with internal teams and external partners to move deals and initiatives forward efficiently.

Occasionally handle personal errands for the MD with discretion and professionalism.What Were Looking For

3+ years of experience as an Executive Assistant or Office Admin, ideally in a fast-paced, high-expectation environment.

Committed to a career in operations/adminnot a stepping stone.

Excellent written and verbal communication; strong business writing and grammar skills.

Proactive problem solver with exceptional organizational skills and attention to detail.

Confident managing competing priorities and making decisions with minimal oversight.

Familiarity or interest in finance, legal documents, and business operations is a plus.

Bachelors degree preferred (Finance, Economics, English, or Business Administration).

Why Join Us?

MBP is growingfast. While others are downsizing, weve doubled in size.

Clear path to promotion within 2 years.

Incredibly supportive and collaborative team environment.

Youll be working directly with leadership and making a company-wide impact.

We take care of our peoplejust as we expect you to take care of our team.To Apply:

Email your resume and cover letter to . Attention to detail is crucialonly complete applications with cover letter (writing sample) and resume will be reviewed.

We cant wait to meet the next powerhouse professional ready to grow with us.

Full-time