Executive Assistant / Office Manager

Our client, a construction equipment manufacturer, is looking for a proactive administrative process guru to become their new executive assistant! You will provide support to upper management and serve as the point of of contact for all administrative processes.

Responsibilities

Act as the point of contact among executives, clients, and other external partners

Coordinate office operations to secure efficiency and compliance to company policies

Manage information flows in a timely and accurate manner

Manage upper management's calendars and set up meetings

Make travel and accommodation arrangements

Oversee insurance administration (e.g., auto, general liability, etc)

Rack daily expenses and prepare weekly, monthly, or quarterly reports

Track stocks of office supplies and place orders when necessary

Format information for internal and external communication - memos, emails, presentations, reports

Organize and maintain the office filing system

Support budgeting and bookkeeping procedures

Requirements

5+ years of experience as an Executive Assistant, Office Manager, or similar role

Excellent Microsoft 365 knowledge, including Teams

Expense reconciliation experience

Insurance and benefits administration experience

Outstanding organizational and time management skills

Excellent verbal and written communication skills

Discretion and confidentiality