Administrative Assistant

Are you looking for a company who believes in world class employee culture and focuses on growing YOU professionally?

Alpine Intel is dedicated to innovation across the property, auto, liability, and workers comp insurance fields – helping our customers reach peak performance throughout the policy life cycle. Through our operating brands, HVACi, StrikeCheck, National Fire Experts, Donan Engineering, BSC Forensics, Component Testing Laboratories, The Robison Group, VRC Investigations, TechLoss, and Mecanica Scientific Services we are respected as the industry leader for our scale and our track record of conducting expert, specialized, and accurate investigations. Headquartered in Charlotte, North Carolina, our team of experienced professionals provides high-quality solutions nationwide. Alpine Intel is looking for bright candidates with a passion for problem solving to join our growing team.

Welcome to Alpine Intel, a leader in the property insurance intelligence industry. We are currently seeking a Administrative Assistant to join our growing team in Oxnard, CA.

This position will perform administrative and office support activities for team members. Duties and responsibilities include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Additional duties may include review and retention of various data and files received by MSSC's clients. Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

What Does Alpine Intel Offer You?

Competitive Compensation Package

Career Growth

A Diverse & Positive Work Environment

Professional Development

Employee Referral Bonus

Medical, Vision, and Dental Insurance Coverage

401K with Match

HSA and HRA (Employer contributions)

Paid Parental Leave

Company Paid Life Insurance

Company Paid Short-Term and Long-Term Disability

Tuition Reimbursement

Paid Time Off and Holidays

Key Responsibilities Include:

Provides responsive, high quality service to MSSC's clients

Answering incoming phone calls, taking new case calls and checking for conflicts

Opening new cases into MSSC system

Filing, copying, scanning and printing materials for file

Calendaring for team members

Printing inspection photographs and preparing disks for client and MSSC file

Sending prepared materials via UPS

Researching vehicle specifications

Tagging and entering physical evidence into MSSC system;

Assisting MSSC team member's with duties assigned

Ordering printing supplies, office supplies, and materials as requested by Office Manager and engineering staff

Checking and receiving mail, depositing checks at the bank, driving personal vehicle to run errands as assigned

Reviewing and summarizing depositions from clients

Entering new contacts into MSSC system

Ordering various documents as needed

Preparing Excel spreadsheets as assigned

Closing and archiving case files

Communicates with team members throughout individual projects

Quality control of work generated, reporting to Director of Engineering

Work as a team member

Prompt professional courtesy is expected when representing MSSC

Timely submission of billing expenses and hours via Company software

Contributes to team effort by accomplishing related results as needed

Minimum Qualifications:

Must be detail oriented with the ability to handle multiple tasks simultaneously.

Ability to apply critical-thinking, problem-solving, and decision-making in order to prioritize workload and proactively prevent problems

Must be adaptable with the aptitude and willingness to learn new skills and techniques.

Must be extremely well organized with the ability to deliver fast and accurate turnaround times.

Excellent written and verbal communication skills.

Must be team oriented and enjoy service-oriented work.

Demonstrate adaptability and flexibility, and perform additional tasks as needed.

Must have superior customer service skills.

Must have excellent overall computer skills.

Must meet or exceed company aptitude standards regarding overall computer and technical proficiency.

Must conduct business in an honest and ethical fashion at all times.

Physical Requirements:

Works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties.

Noise level in the work environment is typical of that of an office.

Incumbent may encounter frequent interruptions throughout the workday.

Regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 25 pounds.

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Alpine Intel is committed to creating a diverse environment and is proud to be an equal opportunity employer. We are an E-Verify participating employer.