Medical Office Administrator

Job Description

HealingUS Centers is currently seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office and providing support to our staff and clients.

Your responsibilities will include:

Managing office operations, including maintaining supplies, coordinating appointments, and managing incoming and outgoing mail

Assisting with administrative tasks such as data entry, filing, and document preparation

Book, coordinate, and prepare rooms for consultations and meetings, and maintain calendars

Answering phone calls and responding to inquiries in a professional and courteous manner

Greeting and assisting clients and visitors

Keep waiting areas and front offices clean and presentable

Coordinating meetings and events

Perform receptionist, clerical and administrative duties as required

Contributing to a positive and collaborative team environment

Support to the Behavioral Health Services department

Greet all clients in a friendly and professional manner

Handle check-in procedures and client

Handle confidential information, including client records, with a high degree of integrity and adhering to all HIPAA and confidentiality policies and practices

Participate in all mandatory trainings and attend in-service training as required

Assist with administrative reviews and audits as necessary

Other duties as assigned

The ideal candidate will have excellent organizational and multitasking skills, strong attention to detail, and the ability to work independently as well as part of a team. Previous experience in an office administration role is preferred.

Requirements

Requirements:

High school diploma or equivalent (required)

Previous experience in office administration or a related field (preferred)

Excellent organizational and multitasking skills

Strong attention to detail

Proficiency in Google Suite

Excellent communication and interpersonal skills

Ability to work independently and as part of a team

Benefits

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Full-time