Accounts payable associate/office clerk

Job Description

Key Responsibilities for accounts payable associate:

· Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

· Data enter all invoices per site.

· Collaborate with team members to enter data by mid-month after the purchase orders are processed.

· Process invoice payments in coordination with the finance department. Attain required signatures.

· Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.

· Assists with accounting records and ledgers by reconciling monthly statements and transactions.

· Records entry of, verifies documentation for, and distributes petty cash.

· Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.

· Calculates and reports sales tax based on paid invoices.

Key Responsibilities for office clerk

· Receives and distributes office mail.

· Covers reception as needed.

· Develops processes for shipping for each MRG site.

· Manages the logistics of supplies for every MRG site.

· Reviews purchase orders and shipping for accuracy.

· Other related duties as assigned.

Key Competencies

Financial acumen

Attention to detail

Key Performance Indicators (KPIs)

· Number of invoices processed weekly/ monthly

· Payment accuracy

Requirements

· High school diploma required; Business or Accounting degree preferred.

· Certified Accounts Payable Professional (CAPP) certification preferred.

· Must be reliable and extremely trustworthy.

· Must be proficient in Microsoft Office Suite or related programs.

· Must be able to learn other accounting software systems.

· Excellent organizational skills and attention to detail.

· Ability to maintain confidential and meticulous records.

Special Considerations

● Prolonged periods sitting at a desk and working on a computer.

● Must be able to lift to 15 pounds at times.

Employee Classification: Non-exempt, Full timeCompany Description

Our company’s philosophy is rooted in a commitment to improving our tenants’ lives by providing safe, quality homes and responsive service.

Our commitment may start in our buildings, but that’s far from where it ends. MRG has been at the forefront of the NYC area’s affordable housing market for 20+ years. Our expertise provides tenants with consistent, top notch service and outfits our partners with invaluable insights. We believe social responsibility is necessary to our line of work.

Full-time