Administrative Professional 4

Ohio State Highway Patrol's Mission

The Ohio State Highway Patrol provides unbiased, professional public safety services through inclusion, collaboration, and innovation.

Ohio Department of Public Safety - Ohio State Highway Patrol

Report In Location- 1970 W Broad Street, Columbus 43223

Under direction from the Ohio State Highway Patrol (OSHP) Finance & Logistics Major, performs non-routine administrative tasks\:

Independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedure as they would apply to given situation to resolve problems, prepare correspondence &/or reports or to carry out other assignments;

Responds to correspondence;

Reviews & summarizes fiscal &/or operational &/or personnel reports;

Researches & prepares data for budget inclusion;

Assists in writing budget justification;

Monitors spending & maintains finance & logistics records;

Communicates decisions, directives &/or assignments to appropriate staff;

Represents section on inter-divisional task forces &/or committees;

Reviews & summarizes reports on operations &/or fiscal &/or personnel activities;

Organizes conferences;

Coordinates acquisition & maintenance of office machines such as telephones, copiers, computers & other equipment;

Coordinates & schedules required training classes for staff;

Performs secretarial tasks (e.g., prepares confidential correspondence &/or reports; maintains confidential files; maintains calendar &/or makes travel arrangements for supervisor; minutes of meetings; prepares payroll reports &/or time sheets);

Handles sensitive telephone calls;

Channels calls to appropriate parties for response;

Performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phones & screens calls; greets & directs visitors; maintains inventory of general office supplies & orders as needed; maintains files & retrieves information);

Prepares routine forms;

Prepares records retention & disposal schedules & arranges record transfers;

Performs other duties as assigned.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2,16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills

Technical Skills\: Administrative Support/Services, Clerical & Data Entry, Computer Literacy, Operational and Administrative Support, Records Management

Professional Skills\: Attention to Detail, Customer Focus, Problem Solving, Verbal Communication, Written Communication.

This position may be filled by a layoff or certification eligibility list.

Background Check Information

A BCI and FBI fingerprint check, a background check, including a polygraph examination, may be required on all selected applicants.

A comparative analysis and/or drug-test may be a requirement of the hiring process.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.