Paralegal/Legal Assistant 1

Schedule: Full-time

Paralegal/Legal Assistant 1 plays a key role at the Board. In this position, you will be responsible for:

Drafting legal documents and reports for review, approval, or use by licensed attorneys

Responding to general inquiries

Drafting documents related to cases (e.g., Letters of Admonishment, Consent Agreements, Auto Revocations)

Searching files for inquiries or missing data for reports

Creating, updating, and maintaining hard copy and/or electronic files for office

Utilizing Microsoft Word, Excel, Outlook, and Adobe Professional to produce or merge complex technical materials (e.g., documents requiring use of legal, statistical, or other terminology)

Proofreading documents for spelling, punctuation, syntax, and grammar

Revising, modifying, and merging correspondence, forms, and other confidential and/or sensitive documents

Entering data and other information into appropriate databases (e.g., case descriptions, list of offenses, investigation notes, sent and received documents, records of communication, contacts, consent agreement terms and monitoring, hearing information, subpoenas, final actions, and status changes)

Updating information regularly to ensure accuracy of databases

Preparing case files for closure and maintaining accurate log of all on-site and off-site files

Monitoring consent agreements

Monitoring other states’ disciplinary actions involving teachers

Processing licensure applications as needed

Researching federal and/or state statutes, recorded judicial decisions, and other legal sources and reference materials to prepare responses to inquiries to assist staff attorney

Overseeing process for notifying educators and school districts of disciplinary actions in accordance with Ohio Revised Code provisions

Indexing and scanning documents in accordance with public records law

Assisting staff attorney with processing and responding to public records requests

Ensuring compliance with statutory confidentiality requirements

Scheduling administrative hearings

Answering incoming phone calls

Attending meetings

Assisting with maintenance of office files

Successful completion of certification program for paralegal or legal assistant

Or 12 months of law school training

Or equivalent of Minimum Class Qualifications for Employment noted above

Job Skills: Attorney/Legal