JH ASSISTANT PRINCIPALS' SECRETARY

Primary Purpose: To assist in the smooth and efficient operation of the school office so that it will achieve the maximum positive impact on each child's education.

Qualifications: Education/Certification: * High School Diploma * Experience as secretary, with a high degree of proficiency in all secretarial skills * Such alternatives to the above qualifications as the board may find appropriate and * Meet certification requirements for this position Special Knowledge/Skills: * Basic knowledge of computers, Microsoft Programs and office Major Responsibilities and Duties: * Act as secretary to Assistant Principals as needed.

* Prepare and maintain faculty & staff sign-in/sign-out sheets.

* Assist in filling all testing information, report cards and student pictures into permanent filies at end of school year.

* Manage Assistant Principals' office and serve as a receptionist to persons entering the office.

* Assist teachers, students and other office personnel as needed.

* Supervise student assistant job assignments in the AP's office.

* Maintain and update student discipline folders.

* Mail all discipline information to parents.

* Collect and send assignments to ISS, DAEP, and AT-Home Suspension.

Communicate daily with ISS and DAEP teacher on work for students and messages for teachers.

* Maintain infomation on students who are suspended, homebound, home campus, expelled, etc and submit daily list to faculty.

* Handle emergencies in AP's office (call parents, nurse, 911, if necessary). Assist students to the nurse if needed.

* Record after school detention information.

Supply a copy of the after school detention list to the detention teacher.

* Assist with discipline packets for APs.

* Assist APs in assigning and processing student SAC and ASD assignments.

* Handle early release/late release students.

* Maintain lock list for campus.

* Type SAC list on weekly basis and submit to teachers.

* Process print shop order for office forms.

* Assist AP in preparing non-secure materials for TAKS or any other type of testing.

* Perform general office work.

* Assist the Attendance Clerk/Registrar and the Principal's secretary as needed.

* Keep informed of and comply with state and district policies and regulations concerning primary job functions.

* Receive and distribute mail.

* Serve as the Campus Notary.

* Dress professionally according to district requirements.

* Display tolerance necessary for accepting supervision for and criticism of job performance.

* Work in harmony with supervisory, faculty, and peer personnel.

* Use professional information discreetly and judiciously.

* Support and follow administrative and Board policy.

* Represent the school system to the community in a positive, professional way.

* Maintain a sincere, friendly attitude toward patrons to insure communication.

* Perform other duties as assigned.

Equipment Used: Copier, calculator, computer, printer and desktop scanner Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; work with frequent interruptions; repetitive hand motions; prolonged use of computer.

Terms of Employment: Work year established by the Board; salary according to current schedule.