Maintenance Administrative Assistant

Job Description

OVERVIEW

Diversified administrative and clerical duties are performed to give support to the Maintenance department.

RESPONSIBILITIES

· Create purchase orders in Great Plains - orders and maintains supplies; arranges for equipment maintenance.

· Create and maintain Excel spreadsheets.

· Run and review weekly reports and work orders – Somax, ADP, Budgetary reports, etc.

· Submit the Maintenance department KPI’s.

· Lend support to Managers and Supervisors.

· Conducts research, and compiles and types statistical reports.

· Create documents and communications for staff upon request.

· Create relationships and communicate with vendors.

· Coordinates and arranges meetings, reserves and prepares facilities, and records and transcribes minutes of meetings.

· All other duties assigned.

QUALIFICATIONS

Education

· High school diploma or equivalent preferred

Work Experience

· Six months experience in administrative role, utilizing communication skills preferred

· One year manufacturing experience preferred

Skills and Knowledge

· Proficient using PC, via keyboard/mouse, and various software applications – Microsoft Office, Excel and Word.

· Demonstrated ability to maintain integrity and privacy of confidential information.

· Ability to work well under pressure and quickly assess and respond appropriately to questions.

· Ability to adapt to change and learn quickly.

· Good organizational skills.

· Excellent attention to detail.

· Excellent communication skills.

· Ability to comprehend and comply with GMP rules and Food Safety guidelines. Ability to work as contributing member within the team.

· Bilingual Preferred

Full-time