Project Coordinator

Job Description

We are seeking a highly organized and detail-oriented Project Coordinator/Operations Admin to join our growing team. This candidate will play a crucial role in supporting our field technicians and facilitating seamless communication between field crews, in-house operations, and sales departments.

The project coordinator supports smooth execution of projects by ensuring all required documents and records are current, valid and accurate as well as various daily/weekly/monthly project communications and reports. which include monitoring technician hours, accurate billing, expense and cost tracking

The Project Coordinator/Operations Admin is responsible for managing and maintaining project documentation. This role requires someone who is extremely organized, and detail oriented with a focus on accuracy.

Responsibilities:

Maintain detailed project documentation and accurately record project hours worked, billings and itemization of completed field work.

Obtain, track, and update Certificates of Insurance (COIs), and employee records (certifications, training and time tracking) ensuring compliance with project requirements.

Coordinate travel logistics for field technicians, including flights, hotels, rental cars, and ride shares, ensuring all arrangements are made with a high level of attention to detail.

Assist with order entry and inventory record maintenance for field supplies and equipment.

Compose and manage daily, weekly, and monthly project correspondence, supporting communication between field, office, and sales teams.

Provide general clerical support, including filing, photocopying, and organizing office documents.

Required Skills:

Minimum of 2-3 years of work experience demonstrating:

Strong organizational skills and exceptional attention to detail, especially in data entry.

Excellent communication and interpersonal skills.

Proficient in Microsoft Suite (Word, Excel, Outlook, etc.) and other relevant software.

Ability to multitask and prioritize tasks in a fast-paced environment.

Experience coordinating travel arrangements

Familiarity with the industrial or construction field is a plus.

This position offers:

The opportunity to work in a dynamic office environment and gain valuable experience in project coordination and administration.

Training and support for professional development.

Full-time position, Monday to Friday, 8 AM to 5 PM

If you are a motivated individual with strong organizational skills and a desire to work in a team-oriented environment, we encourage you to apply.

Full-time