Project Controls Specialist III

Overview

Cordoba Corporation, a leading engineering firm in California is looking for a Project Controls Specialist III to provide support in the Education Facilities Sector. The Project Controls Specialist ensures the accuracy and integrity of project budgets and financial forecasts while maintaining compliance with established cost management policies. This role collaborates closely with Project and Construction Managers to draft key documentation, including white papers for project establishment, re-baselining, and securing capital funding. The ideal candidate should have 5 to 10 years of experience in program and project controls within a construction program. A bachelor's degree in Engineering, Construction Management, Business, or a related field is required. Additionally, the candidate should possess a strong understanding of cost and schedule management principles, earned value management, change management, forecasting, and risk assessment methodologies.

Responsibilities

Maintain and manage the accuracy and integrity of project budgets and financial forecasts, ensuring compliance with established cost management procedures and policies.

Collaborate with Project and Construction Managers in drafting white papers for project establishment, re-baselining, and securing funding for capital projects.

Participate in monthly Estimate at Completion (EAC) reviews, collaborating with the Project Management Office (PMO) to provide in-depth variance analysis and identify underlying causes.

Allocate and manage Estimates to Complete (ETCs) for projects, including but not limited to change order proposals, task order requests, online vendor portal requests, and PBAs to ensure continued alignment with financial objectives.

Participate in the change management and risk assessment meetings to analyze cost-related trends, risks, and exposures, contributing to proactive cost mitigation strategies.

Conduct detailed analysis of cost variances, performance data, and trends to identify potential impacts on budgets, recommending corrective actions where necessary, ensuring financial data aligns with project goals.

Perform monthly reconciliation of budget & costs to ensure month-end data reporting accuracy

Track and analyze trends in project costs and the effectiveness of mitigation plans, comparing these against actual performance and forecasts.

Review project budgets and expenditures across multiple funding sources to ensure alignment with overall financial goals and objectives.

Work with scheduling teams to assess the impact of cash flow and schedule performance on project costs, identifying variances, cost overruns or underruns, and potential forecasting issues.

Review and analyze financial reports, cost performance, and progress data to ensure accuracy, providing insights into potential financial risks on a regular and/or as needed basis.

Examine staffing plans to identify resource demand peaks and recommend cost-effective strategies to level resources and reduce unnecessary financial strain.

Assist in preparation and validation of contract amendment exhibits, task order requests, and change orders, PBAs for proper budget allocation, cost coding accuracy, and adherence to reporting and financial standards ensuring alignment with project budget and cost tracking procedures.

Ensure compliance with BuildLACCD policies and procedures regarding cost management for capital projects with multiple funding sources.

Generate detailed financial and budget reports for campus-specific budgeting, cost control, auditing, and asset tracking using systems like Proliance, Deltek Costpoint, and other standard office program & applications

Create and deliver tailored financial, budget, and schedule reports in response to directives from the College Project Director (CPD) and other stakeholders.

Serve as the primary contact for College financial information requests from CPLT and the PMO, providing timely and accurate budget and cost details.

Administer the processing of budget transfers, financial closeouts, contract requests, purchase requisitions, amendments, PBAs, change orders and other necessary documentation into the cost management systems.

Collaborate with the PMO to validate and collect project budget data, contributing to the development of accurate dashboard reports for stakeholders.

Manage and reconcile project control data, ensuring accuracy in program control databases and related financial reports.

Oversee the review and approval process for contractor and consultant payment applications, ensuring financial accuracy and compliance.

Assist in assembling contract requests, purchase requisitions, amendments, PBAs, and change orders, ensuring proper accounting treatment and alignment of supporting documents.

Assist in gathering physical completion data and perform necessary data entry to adjust project budgets and forecasts accordingly.

Take on additional duties or special projects as needed to support cost management initiatives and overall project success. Qualifications

5 - 10 years' experience professional experience in program and/or project controls on a construction program.

BS/BA Degree in Engineering, Construction Management, Business or related degree. Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis.

Experience working through the entire project life cycle

Knowledge of theories, principles and practices of cost/schedule management, earned value management, change management, forecasting, and risk assessment

Ability to present data to management in an organized manner

Exceptional communication skills required

Ability to adapt to changing requirements and situations

Ability to work in a fast-paced environment

Ability to work as part of a team

Ability to perform in a business environment, maintaining professionalism in all communications and demeanor

Preferred: Experience utilizing Microsoft Office, Advanced Excel Skills, Proliance, Data-Warehouse or other systems used by a large capital program, and any educational facility experience.

Salary Range: $101,000 to $114,000 per year

Location: Los Angeles, CA.

Work Environment: Onsite

Our Company

Cordoba Corporation, Making a Difference

Cordoba Corporation is a leading civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California.

National Recognition - Cordoba's efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a "top 100 construction management firm" and a "top 50 program management firm." Additionally, ENR recognized Cordoba as a "top 100 design firm" in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes.

Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego.

Enhancing Employee Well-Being

Benefits and Perks: We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with effective coverage the first month after hire. Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off. We also offer flexible spending accounts (FSA's) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.

Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.

Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

For inquiries or accommodation, please contact our HR Department at: .

Join Cordoba Corporation and be part of shaping California's future!

#LI-Onsite