Legal Executive Assistant - Patent Litigation

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

Title: Legal Executive Assistant -IP Litigation

Location: Hybrid - Washington, DC

Key Notes

Support a renowned, multi-billion-dollar global law firm with a reputation for excellence

Work closely with high-level partners and clients, managing critical operations

Join a culture of collaboration and high performance, fostering professional growth

Hybrid work flexibility available after onboarding

Competitive compensation and comprehensive benefits package Responsibilities:

Support multiple partners with complex schedules, high-level priorities, and client engagement

Serve as a proactive right hand to partners, connecting departments and coordinating critical projects

Delegate and oversee administrative and document work to support teams, ensuring timely completion

Coordinate and maintain attorney calendars, travel, and meeting logistics

Draft correspondence, reports, presentations, and other deliverables with a high level of detail

Liaise directly with clients and external contacts on behalf of attorneys

Support Patent Litigation trial teams, including potential travel

Lead preparation and coordination for internal meetings and client team sessions

Oversee prebilling, international billing, and budget monitoring for client matters

Ensure electronic and paper files are managed in compliance with firm standards

Requirements:

Minimum 5 years of executive-level administrative experience supporting partners or senior executives

Experience supporting Patent Litigation, ITC, and IPR filings

Advanced skills in Microsoft Word, Excel, and PowerPoint

Strong organizational and time-management skills with the ability to manage high-priority tasks

Excellent communication, discretion, and interpersonal skills

Experience working in a fast-paced, professional services environment

Demonstrated ability to handle sensitive and confidential information Education:

Required: High School Diploma or GED

Preferred: Bachelor’s Degree Benefits:

Medical, Dental and Vision Insurance

Health savings account (HSA)

Flexible spending account (FSA)

Commuter spending account

Basic life and accidental death & dismemberment insurance (AD&D)

Short Term and Long Term Disability coverage

Guide+Thrive (EAP)

Critical illness insurance

401(k) and Profit sharing plan

PTO and Holiday

Plus much more!