Payroll Coordinator

Position Type:

Business Office

Date Posted:

5/19/2025

Location:

Elgin ISD AdministrationReports to: Director of Accounting

Dept./School: Business Office

PayGrade: 2AP

Date Revised: 05/18/2020

Primary Purpose:

Direct and manage daily payroll activities of the district. Ensure that payroll is delivered in compliance with applicable

state and federal laws and regulations and in a timely manner.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of school district payroll procedures

Knowledge of local, state, and federal requirements relating to payroll issues and reports

Knowledge of payroll accounting and auditing principles

Ability to maintain accurate and auditable records

Ability to work with numbers in accurate and rapid manner to meet established deadlines

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software such as word processing, spreadsheets, and databases

Proficiency in keyboarding and file maintenance

Detail Oriented

Ability to supervise personnel

Experience:

Three years payroll experience in school district - preferred

Major Responsibilities and Duties:

Direct and control payroll preparation and production, including regular, special, and supplemental payrolls. Ensure

adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies.

Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all

benefits and payroll deductions.

Control payroll preparation and ensure accuracy of all payroll data input and calculations including payroll

deductions, salary changes, termination, and new employee information. Balance each payroll prior to check

disbursement.

Control payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits

and insurance. Make related fund transfers and deposits.

Prepare, submit and organize monthly Teacher Retirement System reports in a timely manner.

Reconcile the Teacher Retirement System reports with the general ledger (software), Teacher Retirement System

Portal Ledger and TexNet.

Communicate with campus/department administrative assistants, and employees to ensure accuracy of information

reported; resolve payroll problems and inquiries.

Work cooperatively with Human Capital to process hiring, leave, terminations and other employment-related issues.

Compile, maintain, and file all reports, records, and other documents required including auditable records.

Maintain physical and computerized files for payroll records.

Prepare and distribute W-2's at year end.

Prepare correspondence using personal computer.

Keep informed of and comply with state and district policies and regulations concerning primary job functions.

Supervise payroll staff, train, evaluate and make recommendations relative to assignment, retention, discipline and

dismissal.

Maintain confidentiality of information.

Transition to alternative format/platform as necessitated by District need/decisions.

Perform other duties as assigned.

Equipment Used:

Copier, calculator, personal computer, printer, fax machine, and shredder.

Working Conditions:

Mental Demands

Reading; ability to work with numbers in an accurate and rapid manner; ability to communicate effectively (orally);

ability to operate personal computer; ability to meet established deadlines; ability to maintain accurate and auditable

records; work with frequent interruptions

Physical Demands/ Environmental Demands:

Repetitive hand motions; prolonged use of computer; may work prolonged or irregular hours

Terms of Employment:

226 days from July 1 through June 30

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an

exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.