Manager of the Board of Directors' Relations and the President's

Job Description

The position of Manager of the Board of Directors Relations & the President’s Office is a full-time exempt position reporting to the President and CEO. This is a dynamic role in a fast-paced environment, where no two days are the same. The position supports the Mann Center’s Board of Directors and Chairman’s Council relations. The other facet of the role is closely aligned with and supports the President and CEO.

Benefits

Medical insurance, Dental insurance, Vision insurance, Prescription drug coverage, 401K, Paid Life Insurance, Long term disability leave, Health Spending Account (HSA), Paid holidays, Paid sick leave

Culture

The Mann is committed to fostering long-standing relationships with its audience, artists, donors, board and staff, volunteers, community and business partners, and other internal and external stakeholders that are based on the following core values:

Power of the arts to inspire

Excellence

Innovation

Integrity and trust

Respect

Welcoming, accessible and affordable

Informal, relaxed, fun, casual experiences

Financial viability and shared responsibility

Diversity, equity, and inclusion

Service to the community

Unique and attractive natural surroundings

Well-maintained facilities

Environmental stewardship

Responsibilities

Coordinates all logistical details for all Board meetings, committees, subcommittees, and task force meetings, including scheduling, prep meetings, agendas, minutes, and all other special considerations.

Assists the Development department in preparation for Chairman’s Council meetings and gatherings, and assists with the coordination of Board and Council ‘mixer’ events.

Records and distributes minutes following each Board, committee, or subcommittee meeting.

Maintains Board materials, reports, and files, regularly updating as needed.

Maintains historical database of Board and Council members.

Maintains records for all Board standing committees, working groups, and task forces, including minutes, bylaws, policies, and resolutions.

Creates and maintains a calendar of all Board standing committees, working groups, and task force meetings and events. Initiates drafts for the annual calendar and all agendas.

Administers distribution, collection, tabulation, and summary reporting of the annual Board and Council assessments, pledge forms, and code of ethics forms.

Serves as primary liaison between the Board of Directors and staff.

Maintains accurate and up-to-date lists of Board and Council prospects in collaboration with the President & CEO, Senior Vice President & Chief Advancement Officer, and the Governance Committee.

Oversees, or personally conducts research for various Board-related initiatives or projects and prepares executive summaries, proposals, and/or reports of findings at the direction of the President & CEO and Governance Committee.

Schedules and produces the agenda and supporting materials for the CEO’s monthly meeting with the Chairman of the Board.

Administers the scheduling, creation, and mailing of the recurring Board and Council electronic newsletter.

Coordinates all activities for new Board and committee member orientation, including scheduling, refining all orientation materials and summary reports, and survey follow-up.

Oversees the coordination and execution of Board and Council special events, including private dinners and cultivation events.

Maintains and ensures a high level of confidentiality for sensitive information and material.

Creates mailings, newsletters, and other materials for Board members.

The functions of the role may change based on the needs of the business.The President’s Office –Primary Responsibilities:

Provides direct assistance to the President & CEO in helping to manage business across all departments.

Functions as "chief problem solver" for the President & CEO.

Conducts bi-weekly coordination meetings with the President & CEO and ensures that all the related activities coincidental to those issues are scheduled, communicated, and/or otherwise handled.

Plans in-house or off-site activities, like parties, celebrations, meetings, and retreats.

Manages direct report (Executive Administrative Assistant), coordinating closely to ensure smooth operations of the President’s Office.

Answers inbound calls to the Mann’s Administrative Office as part of the call tree group.

The functions of the role may change based on the needs of the business.

Requirements

Authorized to work in the US

Accept a background check to be performed

Minimum Bachelors Degree

Knowledge in: MicroSoft Office 365

Equal Opportunity Employer

The Mann Center for the Performing Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Requisition #cmazj4os1konl0iqp4uw6hx79

Full-time