Operations Coordinator

Job Description

Location: Englewood, CO

Employment Type: Full-Time

Department: Operations

Are you a highly organized, proactive professional with a passion for event logistics and team coordination? Encore Catering is looking for an Operations Coordinator to join our dynamic team and ensure the flawless execution of our events from behind the scenes. If you thrive in a fast-paced environment, have a keen eye for detail, and love turning plans into action, we’d love to meet you.Key ResponsibilitiesStaffing & Team Coordination

Schedule, staff, and manage event personnel via Staffmates and internal systems.

Ensure all events are staffed according to budget and timeline.

Onboard, train, and manage Event Staff, including performance documentation in Paycor.

Coordinate with staffing agencies for temp labor when needed.

Maintain updated training programs and lead ongoing staff development.Event Operations

Build and manage detailed event timelines, logistics, and clipboards.

Confirm pre-event details with clients and team members.

Conduct pre-shift meetings with Captains and oversee post-event follow-ups.

Attend site visits and weekly BEO meetings to support event planning and execution.

Manage scheduling of vehicles and coordinate rental vans when necessary.Inventory & Equipment Management

Maintain inventory records for dry goods, décor, and event equipment.

Source specialty items as needed for upcoming events.

Ensure all decor and equipment are properly labeled, maintained, and safely packed.Facility & Vehicle Maintenance

Schedule routine vehicle maintenance and ensure daily vehicle cleanliness and readiness.

Coordinate building and warehouse maintenance and ensure cleanliness and safety standards are met.Administrative & Calendar Management

Approve payroll hours and distribute payroll to Event Staff.

Keep all internal systems and calendars accurate and up to date.

Respond to internal communications (such as event approvals) within set timelines.Qualifications

2+ years in event operations, logistics, or staffing coordination preferred.

Exceptional organizational and communication skills.

Comfortable managing multiple priorities in a dynamic environment.

Proficiency in tools such as Microsoft Outlook.

Must be able to work flexible hours, including some evenings and weekends, depending on event schedules.

Valid driver’s license requiredWhy Join Encore Catering?

At Encore, we bring events to life with passion, precision, and care. We’re a collaborative team that values each member’s contribution and believes in delivering unforgettable experiences—for our clients and our team. Enjoy opportunities to grow within a company that’s as invested in people as it is in excellence.

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Full-time