Property Administrator

Position: Property Administrator

Location: Cupar, Fife

We are working with a newly launched business at the forefront of the UK’s high-value and heritage property insurance market.

Based in the heart of Fife, this company specialises in protecting some of the country’s most prestigious buildings — from castles and stately homes to architecturally significant historic properties.

As they grow, they are seeking a Property Administrator to join their close-knit team.

This is a fantastic opportunity to be part of a business at the beginning of its journey, offering strong long-term career potential in a fascinating niche market.

About the Role

This position plays a key role in supporting the operational and administrative functions of the business. You’ll work closely with senior team members, brokers, and external partners to ensure seamless day-to-day operations — from preparing documentation to coordinating communications and maintaining accurate records.

You’ll be working in a market that values attention to detail, discretion, and high standards, so we’re looking for someone who is highly organised, proactive, and comfortable supporting a fast-paced team working on high-profile properties.

Key Responsibilities

Provide day-to-day administrative support across the property and broking teams

Prepare and format documentation including property schedules, reports, and presentations

Organise diaries, book travel and coordinate meeting logistics

Maintain filing systems and databases with accuracy and discretion

Handle incoming enquiries and liaise with clients and stakeholders professionally

Assist with internal communications, team events and compliance tasks

Process invoices and support financial administration

Work collaboratively to support wider business needs as required

What We’re Looking For

At least 2 years of experience in an administrative role, ideally within property, insurance or financial services

Exposure to high-value or heritage property is highly advantageous

Excellent organisational and multitasking skills

Strong verbal and written communication abilities

Confidence using Microsoft Office (Excel, Word, Outlook, PowerPoint)

Professional, discreet and detail-focused

A genuine interest in the property or insurance sector

The Package

Salary : £28,000 – £35,000 (depending on experience)

Benefits : Private medical insurance, 25 days holiday (+ bank holidays), life cover, bonus

A unique opportunity to grow with a specialist business from the ground up

To Apply:

Please contact Stuart McKenna at IDEX Consulting.

We’re happy to support with CV advice and interview preparation as part of the application process.