Office Administrator

Position Overview:

The Office Administrator plays a vital role in ensuring the smooth operation of daily

office functions. This position supports the organization through administrative

coordination, communication, and office management duties, helping maintain a

productive and professional work environment.

Key Responsibilities:

Administrative Support:

Perform general administrative duties including filing, data entry, preparing

documents, and managing office supplies.

Communication & Coordination:

Serve as a point of contact for internal and external communications, including

answering phones, responding to emails, and greeting visitors.

Scheduling & Calendar Management:

Assist with scheduling meetings, managing calendars, and coordinating

appointments and events.

Office Operations:

Oversee office cleanliness, organization, and equipment maintenance; liaise with

HTeaO stores, service providers, and building management as needed.

Document Management:

Organize and maintain physical and digital files, ensuring information is accurate,

up-to-date, and accessible.

Expense Tracking & Purchasing:

Track office expenses, manage purchase orders, and assist with basic

bookkeeping or invoice processing.

Support for Staff and Leadership:

Assist executives and team members with travel arrangements, reports, or other

administrative tasks.

Qualifications:

High school diploma or equivalent; associate or bachelor’s degree in business

Administration or related field preferred.

2+ years of experience in an administrative or office support role.

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and office

management tools.

Strong organizational and multitasking skills with keen attention to detail.

Excellent verbal and written communication skills.

Ability to work independently and handle confidential information with discretion.

Key Competencies:

Professionalism and reliability

Time management and prioritization

Customer service orientation

Adaptability and problem-solving

Team collaboration

HTO EMP., LLC.is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or protected veteran status, or any other characteristic protected by law. Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances.

HTO EMP., LLC is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at