Staff Accountant

Job Description

Position Summary:

The Staff Accountant supports the accounting functions of the Affiliate, maintenance of the General Ledger, payroll, cash receipts and accounts payable. In addition to the Director of Finance, this position supports the Chief Financial Officer. This position prepares general ledger entries, grant vouchers, account analyses, and other analyses and reports, in accordance with all deadlines and consistent with Finance Department and company policies and needs. This position supports all payroll functions, and cash and funds received at administrative offices and health centers.

Essential Functions:

• Prepare and record all general ledger entries to support the monthly closing and financial statement reporting for Votes within the established financial reporting schedule.

• Prepare routine income, expense, variance, and balance sheet account analyses, as scheduled by the Director of Finance in the monthly close checklist, and additional account analyses, as requested.

• Oversee timely and complete cash receipts processing, recording, and reporting, and preparation of general ledger entries.

• Prepare and process bi-weekly payroll, utilizing payroll software applications.

• Prepare and record all payroll-related journal entries and reports, including management and time and effort reports.

• Prepare and maintain the fixed assets subledger, depreciation and amortization schedules, and all related supporting documentation.

• Maintain and monitor operating and finance lease software for accurate reporting of ASC 842

• Assist with the periodic financial analyses of operations, using the monthly financial results to initiate discussions and plans of action with appropriate management to address and resolve significant revenue and cost variances. Identify appropriate metrics to benchmark with the respective department heads to have early warning signs.

• Prepare and distribute monthly management reports.

• Assist with preparation and completion of the operating and capital budgets and forecast activities.

• Assist in the preparation of interim and year-end audit working papers as assigned.

• Reconciles monthly bank statements of all affiliate bank accounts to the corresponding General Ledger accounts.

• Prepare vouchering, supporting schedules and journal entries required to support all grants and related funders.

• Prepare schedules and other supporting materials for the annual certified audit of company financial statements, and other internal and external reports, according to reporting requirements.

• Works directly with Health Centers and Administration departments to ensure consistent application of accounting policies.

• Assist with quarterly CRQM Audits

• Supports the Director of Finance with ad hoc projects, workflow process improvements and other related duties as required.

• Other tasks/projects as assigned by the Director of Finance or Chief Financial Officer.

Non-Essential Functions:

• The ability to electronically scan, and manually file, documentation to be retained as per company policy.

• Regularly checks personal company email account for important affiliate-related communications, at least every 24 hours.

Qualifications:

Skills, Experience, Education and Licensure

• Bachelor’s degree required in accounting.

• Minimum of three plus years general accounting experience.

• This position requires a well-organized detail-oriented individual with excellent Microsoft Excel, Microsoft Word, verbal, written and interpersonal skills. Experience working in the Abila MIP, or similar, general ledger and reporting package, is also required.

• The Staff Accountant must have the ability to work as a team player and manage work effectively and efficiently under tight deadlines.

• Experience in ADP payroll systems preferred.

• Experience in the reconciliation of multiple bank and General Ledger balance sheet and expense accounts.

• This position requires the ability to work flexible hours including evenings and weekends.

• Commitment to the goals of the company

Full-time