Assistant Estimator

Job Description

Classification

Non-Exempt

Date

10/2024

Reports to

Director of Estimating

Who we are

Aurora Contractors, LLC, is a construction management, design/build firm, and general contractor that believes trust and shared values are essential to how we do business. We treat our clients and employees like family, valuing experience, and integrity in equal measure.

Summary/Objective

The Assistant Estimator is responsible for the support of the estimating department personnel by performing assigned quantity takeoffs and additional tasks. The assistant estimator provides takeoffs, estimates, and bid coverage during the pre-construction and construction phases of a project.

Essential Functions:

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

1. Estimate/ Procurement Process

a. Responsible for a complete estimate process and submission, to be reviewed with the Lead Estimator and Director of Estimating prior to client submission.

b. Responsible for a complete procurement process finalizing award of each trade contract required for a project.

c. Assist with preparation of presentation documents, summary sheets, trade backup, qualifications/clarifications, special studies and estimating documents.

2. Communication

a. Assist with managing communications with the client, design team, trade contractors, and in-house staff during preconstruction, estimating and procurement exercises.

3. Scopes of Work

a. Responsible for creation of scopes assigned along with a complete review of project documents specific to each trade during the estimate process.

b. Responsible for creation of scopes assigned that can be used to level all received proposals.

c. Responsible for expansion and creation of scopes assigned along with a complete review of project documents specific to each trade to complete the and minimize scope gaps.

d. Assist and Track with completing major scopes.

4. Takeoffs

a. Responsible for quantity take-offs of trades assigned.

b. Responsible for takeoffs to support the Lead and Department.

c. Responsible for all takeoffs as needed by the estimating team and Lead Estimator.

5. Trade Contractor Coverage

a. Responsible for trade contractor coverage for trades assigned on each estimate.

b. Responsible for managing/ performing trade contractor outreach.

c. Assist with obtaining cost proposals from trade contractors on all trades.

6. Labor/ MWBE/ Union

a. Responsible for meeting labor requirements including but not limited to union participation, local participation along with any required MWBE compliance and participation on each project.

7. Cost Analysis

a. Responsible for preparation of cost estimates electronically by outlining material, labor, equipment, subcontractor, and overhead costs in a per unit breakdown.

b. Assist with preparation of cost estimates performed by other department staff.

8. Project Documents

a. Responsible for analyzing project documents for completeness.

b. Responsible for logging of all documents

9. Prequal Process

a. Responsible for completion of the trade contractor prequal process.

10. Industry Knowledge/ Resource Development

a. Assist with resource development/ maintenance on products, vendors, trade contractors, government requirements, etc. for complete and up to date estimates.

11. Personnel Development

a. Responsible for improving direct reports’ performance of their essential functions and competencies to help them advance. Delegate tasks based upon workload and skills set. Provide oversight, coaching, training, and feedback on a regular basis, ensuring that direct reports understand their roles.

12. Represents Company Professionally

a. Responsible for successfully managing relationships, creating opportunities for positive recommendations and references, and representing as an example of Aurora’s Core Values.

Competencies:

1. Effective Leadership

a. Resolve conflicts.

b. Patient and level-headed always.

c. Firm but fair.

d. Proactive, not reactive

e. Self-awareness (the ability to focus on yourself and how your actions, thoughts, or emotions impact those around you. If you're highly self-aware, you can objectively evaluate yourself, manage your emotions, and understand correctly how others perceive you).

f. Staff management (hold team members accountable and operate efficiently)

g. Collaboration and Teamwork (ability to work together effectively, communicate well, define roles and leadership, share resources, and actively listen to each other)

2. Communication Proficiency (Articulate thoughts and express ideas effectively using oral, written, visual and non-verbal communication skills, as well as listening skills to gain understanding. The ability to deliver information in person, in writing, and in a digital world.)

3. Effective Time Management (allocating the right time to the right activity. It allows individuals to make the best use of available time by prioritizing/delegating tasks. according to their importance and the estimated time is taken to complete them)

4. Personal Effectiveness

a. Achieve goals/major milestones without being distracted by less important things.

b. Demonstrate the ability to effectively cope with change.

c. Make effective decisions even in the face of uncertainty.

d. Develop strategies to manage workload through effective time and priority management.

e. Problem solving and creativity.

f. Engage in a growth mindset and self-development that supports work performance and growth.

5. Comprehensive skills related to math and organization skills.

6. Ability to utilize computer programs including Adobe Acrobat, Microsoft Excel & Word.

7. Ability to utilize takeoff software OnScreen Takeoff.

8. Ability to utilize prequal software TradeTapp.

9. Ability to utilize trade contractor bid software Smartbid.

Supervisory Responsibility

This position may supervise Takeoff Engineers.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The noise level in the work environment is usually quiet. The employee must regularly lift or move up to 10 pounds and frequently lift or move up to 25 pounds.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, use hands and fingers, handle or feel; reach with hands and arms; and talk or hear. The employee must regularly lift or move up to 10 pounds and frequently lift or move up to 25 pounds.

Position Type/Expected Hours of Work

This is a full-time position. The days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

No regular travel is expected for this position if in office. Travel to and from a job site if placed in the field.

Education:

Associate or bachelor’s degree in construction management architecture, engineering, business, accounting, or financing.

Additional Eligibility Qualifications

None is required for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing that are required of the employee for this job. Duties,responsibilities, and activities may change at any time with or without notice.

Full-time