Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support the owner of a dynamic supermarket business. The ideal candidate will act as the owner's right-hand person, managing administrative tasks, streamlining operations, and ensuring the smooth functioning of daily activities. This role requires exceptional multitasking skills, discretion, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

Manage the owner's calendar, schedule meetings, and coordinate appointments.

Handle correspondence, including emails and phone calls, on behalf of the owner promptly and professionally.

Prepare reports, presentations, and other documents as needed.

Organize and maintain records, files, and confidential information.

Coordinate travel arrangements, including booking flights, accommodations, and itineraries.

Assist with planning and executing events, promotions, or special projects.

Coordinate and prioritize multiple projects simultaneously.

Liaise with store managers, suppliers, and other stakeholders to ensure effective communication.

Conduct research and provide insights to support decision-making.

Anticipate needs and proactively handle issues before they arise.

Coordinate meetings, take minutes and follow up on action items.

Perform other administrative and personal tasks as assigned.

Qualifications:

Proven experience as an Executive Assistant or in a similar role.

Exceptional organization and time management skills with the ability to multitask efficiently.

Strong problem-solving abilities and a proactive approach to challenges.

Excellent communication and interpersonal skills, with the ability to interact professionally at all levels.

Proficiency in Microsoft Office Suite and other relevant software.

Ability to work independently and handle highly confidential information with discretion.

Detail-oriented with a focus on accuracy in reporting and document preparation.

A proactive attitude and problem-solving mindset.

Ability to work full time, on-site in Plainview, NY and occasionally travel to other store locations.