Administrative Assistant

A well-established real estate firm is seeking a reliable and detail-oriented Administrative Assistant to support its property management team. This role is fully on site in Floral Park, NY, just steps away from the LIRR station, and the firm offers excellent benefits – including free parking!

Job Details

Coordinate tenant move-ins/outs and lease documentation

Maintain accurate digital and physical records for leases and property files

Support property managers with email correspondence and phone coverage

Draft and send tenant communications, including notices and reference letters

Prepare and distribute work orders; follow up with vendors and building staff

Assist with compliance tasks, including insurance documentation and reporting

Generate reports and assist with invoice processing and vendor coordination

Provide daily reception coverage (approx. 1 hr)

Salary Range: $65-75k annually, based on experience

Excellent benefits package includes 100% covered health insurance, 401(k), profit sharing, and free parking!

Skills and Qualifications

Prior experience in administrative support, ideally within property management or a related field

Strong written and verbal communication skills

Comfortable managing email and phone communications with tenants and vendors

Willingness to assist with front desk coverage daily

Proficiency with Microsoft Office and general office systems

Ability to multitask and stay organized in a dynamic environment

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.