Senior Payroll Coordinator

Job Summary:

The Senior Payroll Coordinator is responsible for supporting and executing all payroll operations for both legal and non-legal staff using the Paycom payroll system. This includes processing payroll, managing benefit and deduction changes, ensuring tax compliance, and assisting with quarterly and annual reporting, including W-2 forms.

The Senior Payroll Coordinator reports directly to the Firm Controller and provides reports to the Executive Director and Director of Human Resources. This role works closely with HR and Accounting to maintain payroll accuracy, compliance, and operational efficiency

Key Responsibilities:

Process bi-weekly and monthly payrolls

Process bonus payrolls as needed

Issue manual checks when required

Maintain and update employee payroll records

Review and submit pay and tax status changes for approval

Handle voluntary and involuntary deductions, including:

-Benefit deductions

-Garnishments and related payments

Manage e-TRAC enrollments, updates, and funding reports

Ensure payroll data accuracy and compliance

Manage voided checks and stop payments

Process miscellaneous payroll changes

Fulfill ad-hoc payroll report requests promptly

Coordinate London payroll funding

Support the timely posting of G/L entries into the accounting system

Assist in calculating eligible earnings for profit-sharing distributions

Assist with annual 401(k) and workers’ compensation audits

Ensure compliance with federal, state, and local tax regulations

-Coordinate with Paycom on tax filings

-Reconcile quarterly and annual tax reports and W-2 forms

-Implement ACA requirements for W-2 healthcare cost reporting

Collaborate with HR and Accounting on all payroll matters

Provide wire instructions for net payroll to Accounts Payable

Submit 401(k) funding amounts to Accounts Payable and funding files to Fidelity

Manage monthly retired partner payments

Support various special projects as assigned

Ideal Candidate Qualifications:

Ability to foster strong working relationships with team members, leadership, and vendors

Familiarity with payroll reconciliation and accounting processes

Strong time management and ability to meet reporting deadlines

Knowledge of 401(k) compliance, including funding timelines and contribution limits

Additional Responsibilities:

Perform other duties as assigned to meet business needs

Provide support to colleagues in the department as needed

Required Skills & Experience:

10+ years running payroll

Experience with Elite 3E

Proficiency in Paycom

Strong skills in Microsoft Word and Excel

Law firm experience is preferred