Receptionist

Position Type:

Secretarial/Clerical/Receptionist

Date Posted:

5/19/2025

Location:

Educational Support Center

Date Available:

05/30/2025

Closing Date:

When filled

Position Title: Receptionist

Applicants are instructed to address in their application/resume their experiences directly related to each section noted in the posting. Only completed/submitted online applications with supporting documents will be screened.

Date Posted: May 19, 1925

Location: Educational Support Center

Date Available: May 30, 2025

QUALIFICATIONS:

License:

Required: N/A

Education:

Required: High School Diploma or GED Equivalent

Experience:

Required – One (1) year experience working as a receptionist or office assistant greeting guests and answering calls and two (2) years’ experience in a customer service environment. Proficient in Spanish (oral and written).

Preferred – One (1) year experience working as a receptionist or office assistant greeting guests and answering calls and two (2) years’ experience in a customer service environment, preferably in a public-school setting or office. Proficient in Spanish (oral and written).

ESSENTIAL PERFORMANCE RESPONSIBILITIES:

Answers the Educational Support Center telephone switchboard and responds appropriately to requests for information.

Meets and communicates effectively with staff and the public in a professional, courteous, and friendly manner, thus promoting a positive image.

Maintains a professional and comfortable reception area which includes a reading table stocked with current school district publications, periodicals of general interest and professional reception area décor.

Serves as a backup to the internal processor responsible for incoming mail to include sorting and routing of interoffice and U.S. mail.

Assists with distribution of Fed-Ex and UPS mail and packages.

Assists in the registration of new students as needed.

Enters and processes all purchase orders for Educational Services department.

Enters purchase order information into an Excel spreadsheet to keep track of delivered and/or missing orders.

Contacts vendors if there are problems with orders.

Files all purchase orders and with accounts payable department once orders have been delivered.

Assists in the coordination and registration of district preschool screening

Takes phone calls to register child

Sends home screening information packet

Prepares folders for screening

Registers families for Woodland Educational Learning Experience and Preschool Screenings.

Enters student information in the Prekindergarten shared drive.

Emails parents links, the Home Language Survey Form, and steps for upcoming screening.

Collects Home Language Survey Forms.

Keeps track of such forms for screening team.

Registers visitors and guests using the Visitor Management System.

Informs internal employees their guests have arrived, after registering the visitor as a Guest.

De-escalates any situation that arises with guest by providing assistance and/or including other leadership individuals.

Assists the Educational Support Center Administrative Supervisor with policies and administrative procedures.

OTHER PERFORMANCE RESPONSIBILITIES:

1. Assist in other areas as needed.

2. Complete other duties assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Technical: Uses the district email system, Google platforms, Microsoft Office, and the district’s attendance system; Must have strong typing and computer skills.

Interpersonal: Ability to develop and maintain positive relationships with staff, parents, students, businesses and community. Must have strong organization, communication and interpersonal skills; and a strong sense of teamwork. Must be able to cope with deadline pressures; make difficult decisions that impact the organization in a positive sense; work harmoniously with the community, students, parents, staff, and administration, etc.; and have strong customer service skills; communicate effectively with students, parents and staff; exhibit sound judgment in dealing with people; and follow directives given by Administration. Must also be a creative problem solver; and emphathetic, humanistic and open-minded.

DISTRICT CORE COMPETENCIES:

Support the establishment of mutual respect and equal human dignity across the entire school community.

Welcomes inclusion, equity and diversity.

Have an unwavering commitment to the success of all students.

Understanding that your identity may be different than students, parents, and staff, you are willing to put those differences aside for the success of all students.

Regardless of the identities of students, staff, or parents, works collaboratively to build a successful relationship with them.

Willingly anticipate, identify and adopt change.

Engage in all job-related interactions and activities, with contacts from within and outside the District, in a courteous and professional manner.

Communicate with styles that are approachable and respectful.

Participate in professional development and training to become more effective and efficient.

Take initiative to manage multiple tasks.

Effectively organize work to be as productive as possible.

PHYSICAL DEMANDS:

Manual Dexterity: Work requires definite skilled and accurate physical operations requiring some closely coordination performance.

Physical Effort: Work requires handling average weight materials or equipment, but not for sustained periods. Must be able to lift 25 pounds.

Working Conditions: Some exposure to definitely disagreeable elements may exist, i.e., temperature changes, use of steps/stairs, walking long distances throughout the building, etc.

TERMS OF EMPLOYMENT: Full-time, 12-month (260 days), non-exempt Union position.

SALARY RANGE: $15.33 per hour, with the opportunity to earn up to an additional $@.10 through Knowledge, Skills and Abilit

EVALUATION: Conducted Annually

HOW TO APPLY: Internal applicants should apply online at and attach a resume to the online application. External applicants should apply online at and attach three letters of recommendations, resume and transcript(s) to the online application.

All applicants must be willing to interview in person and demonstrate skills through a situational analysis. Applicants will be contacted within three weeks if invited for an interview. Minority candidates are encouraged to apply.

Further information regarding this position may be obtained by contacting:

CONTACT PERSON:

Mrs. Laura Campanella

Educational Support Center Administrative Supervisor

APPLICATION DEADLINE: Applications reviewed upon receipt

Woodland School District 50 is an Equal Opportunity Employer with established policies prohibiting discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, age, ancestry, marital status, arrest record, military status, order of protection status, unfavorable military discharge, citizenship status provided the individual is authorized to work in the United States, use of lawful products while not at work, being a victim of domestic or sexual violence, genetic information, physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation, pregnancy, childbirth, or related medical conditions, or other legally protected categories. The Associate Superintendent of Educational Services ) addresses questions regarding student discrimination and serves as the Districts Title IX Coordinator, and the Executive Director of Human Resources ) answers questions concerning employment discrimination.

EP1-FY25-2663