Internal Control Specialist

Job Description

Job Title: Internal Control Specialist

Department: Accounting/Finance

Reports To: Director of Internal Control, Logistics, and Distribution

General Description: The Internal Control Specialist is responsible for monitoring, auditing, and enhancing the integrity of the company's operational and financial controls. This position ensures that internal procedures and compliance measures are followed to reduce loss, mitigate risk, and improve accuracy across inventory and purchasing systems. The role supports audits, reconciliations, policy development, and control improvement initiatives.

Essential Job Functions include the following, other activities may be assigned:

Daily

- Perform stock receipt corrections via email and SharePoint.

- Reconcile 1251 inventory discrepancies.

- Review 4515 variance transactions and 4710 adjustment entries.

Weekly

- Review *99 transactions for irregularities.

- Audit items invoiced below $0.01.

- Review MOLT credit notes and known theft adjustments.

- Investigate 'Goods Paid Not Received' and pending stock information.

Monthly

- Maintain month-end inventory data logs.

- Clean up 13-month-old stock receipts and supplier returns.

- Conduct stock count audits.

- Reconcile 2032 accrued purchasing accounts.

- Investigate over/short activity in P&L accounts (e.g., 7550).

Yearly

- Monitor lumber commodity market impacts.

- Support external audit preparations and responses.

Physical Inventories

- Supervise and audit physical inventories: year-end, mid-year, management changes, and at distribution centers.

- Ensure integrity and compliance with inventory procedures.

Operational Audits & Control Development

- Perform 16 onsite audits per month from January–June, and 8 per month from July–September.

- Conduct audit follow-ups and document outcomes.

- Collaborate with Loss Prevention to develop and maintain internal control guides.

- Contribute to the monitoring and development of company policies.

Performance Behaviors To perform the job successfully, an individual should demonstrate the following performance behaviors:

Analytical: Interprets complex information to improve decision-making and inventory replenishment strategies. Demonstrates strong data analysis skills to drive inventory improvements.

Organizational Support: Adheres to company policies, completing tasks accurately and on time while supporting organizational goals and initiatives.

Communication: Presents findings clearly and works collaboratively with other departments.

Quality Focused: Demonstrates attention to detail and thoroughness. Continuously seeks opportunities for improvement and applies feedback constructively.

Cost Consciousness: Implements cost-saving measures in inventory management while conserving company resources.

Education and/or Experience

Bachelor’s degree (B.A. or B.S.) in Accounting, Finance, Business Administration, or a related field.

2+ years of relevant audit, inventory control, compliance, or loss prevention experience preferred.

Equivalent combinations of education and experience will be considered.

Language Skills

Strong ability to read, interpret, and write reports, procedure manuals, and correspondences.

Effective communication skills, able to present confidently to both customers and employees.

Mathematical Skills

Strong mathematical aptitude, with the ability to calculate discounts, commissions, percentages, and other complex figures.

Familiarity with applying concepts of algebra and geometry to inventory processes.

Reasoning Ability

Demonstrated ability to apply logical thinking and problem-solving skills to practical situations involving multiple variables.

Computer Skills

Advanced proficiency with Inventory Management Software, Point of Sale systems, and Microsoft Office Suite, especially Excel.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear and to work on a computer for extended periods. The employee is frequently required to sit or stand. The employee is frequently required to travel for audits at store locations. The employee may occasionally lift and/or move up to 50 pounds during inventory audits.

Full-time