Part-Time Court Clerk

Description

The Town of Fountain Hills(fountainhillsaz.gov) has an excellent Part-Time job opportunity in the Municipal Court as a Court Clerk. This position reports to the Court Administrator. This is a part-time position currently scheduled for Wednesdays and Thursdays from 7:00 AM to 6:00 PM, aligning with the Town’s preference and operational needs. Please note that this schedule is subject to change based on the evolving needs of the Court. Town Hall operates on a four-day workweek (Monday through Thursday, 7:00 AM to 6:00 PM), so all working hours must fall within that timeframe. The position is budgeted for an average of up to 20 hours per week.

Performs a wide variety of specialized clerical duties, including money handling and reconciling; assists the public with court procedures and services; processes, records and files court documents; provides quality clerical support to the Presiding Judge of the Municipal Court.

This position will remain open until filled, with applications reviewed on a weekly basis. Please note that the posting may close at any time without prior notice.

Examples of Duties

Performs frequent and intense public contact work at the Court counter, over the telephone and by email; communicates orally with defendants to inform them of options, penalties and the effects of decisions; routinely handles difficult public contact situations which require diplomacy, tact and negotiation skills; performs all services efficiently and with respect for each individual.

Answers questions and provides information to defendants, attorneys, law enforcement, other municipal employees and the general public.

Creates and maintains complex court files and records; receives, prepares and reviews a variety of court documents for criminal, traffic and civil cases; maintains court calendars.

Performs a variety of data entry into the case management system, including citation entry, case dispositions, sentencing information, scheduling hearings, and program compliance information. Reviews computer data for quality control, and corrects errors; disperses information as required or requested.

Receives and processes payments; updates case management system and issues receipts; balances daily payment receipts, establishes and monitors payment plans for defendant's financial obligations; uses a variety of resources to optimize collection efforts, including the Tax Intercept Program, Accurint or other skip-tracing activities.

Performs other court related duties as required, including, but is not limited to, mail processing and distribution, filing, and overseeing audio tape recording of various court proceedings.

Typical Qualifications

Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.

Two years of general clerical experience, including some public contact, preferably in a court or law office; experience in the use of Windows-based computer software programs is desirable.

Must obtain 16 credit hours of judicial staff education annually.

Equivalent combinations of experience and training that meet the minimum qualifications may be substituted.

Necessary to read and understand general legal documents, reports and correspondence.

Ability to perform general math calculations; the ability to calculate decimals and percentages.

Ability to write effectively in English with proper grammar and sentence structure.

Requires a general understanding of court processes, including statutes, rules and procedures and disposition protocol. Requires the ability to exercise good judgment, decisiveness and creativity in situations involving a variety of generally predefined duties which are often characterized by frequent change; ability to multi-task in a busy environment.

The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public.