Human Resources Specialist Effective Pending Board

JOB SUMMARY

THIS POSITION IS DESIGNATED AS NON-BARGAINING UNIT AND THE INCUMBENT SHALL SERVE IN AN "AT-WILL" CAPACITY.

The Human Resources Department will be adding two (2) Human Resources Specialists who will oversee the full cycle recruitment process, from initiation through offer, acceptance and onboarding of bargaining and non-bargaining unit positions. Provides support to the Human Resources Department, as needed, in areas of benefits administration, leave administration, employee relations, and/or performs other technical duties.

Please be advised that this may involve assignment at either our Riverside or Hemet locations.

Applications will be reviewed in the order received and the posting may close at any time.

ESSENTIAL DUTIES/RESPONSIBILITIES

The following duties are standard for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Partners with department hiring managers and prepares the recruitment/selection plan for assigned recruitments.

Screens applications, schedules and proctors candidate job knowledge-based assessments and participates in interviews process.

Creates and presents job offers to selected candidates.

Plans, coordinates and delivers New Hire Onboarding meetings.

Coordinates and participates in on- and off-site hiring events, where all recruitment processes, to include offers, are conducted on the same day.

Represents the Agency at job fairs and other Agency and non-Agency events.

Responds to applicant questions and concerns, and answers inquiries regarding employment opportunities with the Agency. Notifies applicants through each step of the recruitment process, as necessary. Consistently communicates with the hiring department on the status of recruitments.

Schedules candidate appointments with the Agency’s contracted occupational clinic(s). Follows-up on results and communicates with candidates regarding their status in the process.

Initiates and follows-up on the candidate background checks, which may include verification of employment, criminal history, credit history, education, pre-adverse action and risk assessment.

Processes employee information in Human Resources systems, as part of the onboarding process. Prepares and sends mandated new hire documents. Must be knowledgeable of I-9 process.

Provides back-up support to other lower-level Human Resources Department positions.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATION GUIDELINES

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree (B.A.) from a four-year college or university; and 3-5 years of professional level human resources experience with a focus on Recruiting/Selection. A combination of education and experience may be considered.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental state and federal legislation. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

COMPUTER SKILLS

Knowledge of basic office equipment and personal computers. Familiarity with software programs such as Microsoft Office, to include Word, Excel, Access, etc. Knowledge of HRIS Systems and Applicant Tracking Systems a plus.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

Possession of a valid non-restricted California driver's license is required.

OTHER SKILLS AND ABILITIES

General knowledge of federal, state and local laws and procedures related to employment/personnel. Knowledge of basic office equipment. Ability to organize and plan workload and work independently. Ability to work on multiple tasks in a fast-paced environment while meeting required deadlines. Ability to establish and maintain effective working relationships with others and to keep confidential information. Ability to assemble and organize data used in research studies and prepare reports.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

The noise level in the work environment is usually moderate.

Note to Internal Candidates:

The following areas will be reviewed as part of the selection process:

Will be required to pass job related skills test(s).Testing may include, but is not limited to:

Written test(s)

Oral test(s)

Practical test(s)

Past year performance record will be reviewed:

Discipline other than attendance & accidents - only 1 written warning in last year. Excludes accidents and attendance, which are described below.

Must have zero additional disciplinary actions, i.e. no:

Further Written Warnings

Final Warnings

Suspension

Must have no more than 1 Late Arrival within the last 12 months.

Must have no more than 1 Attendance Point in the last year.

Must have zero preventable accidents / max of 1 written warning in the last year.

Performance Appraisal ratings must be at or above "Meets Standards."

Applications to transfer to a different department will be accepted once the 120-day probationary period has been successfully completed.

SELECTION PROCEDURES

Department: Human Resources (HR)

Reports To: Human Resources Manager

FLSA Status: ExemptApplications will be evaluated and only qualified applicants will be invited to participate in the selection process which may include: a written exam (pass/fail), a performance exam (pass/fail), and an oral interview (100% weight). The examinations will be used to assess the applicant's knowledge, skills and abilities as they relate to the position. The selection procedures may change depending on the needs of the Agency; if such changes apply, qualified applicants will be notified prior to the administration of examinations.

The Riverside Transit Agency complies with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of accommodation requests prior to the first test part. The provisions of this bulletin do not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the Riverside Transit Agency requires that all new employees provide documentation to establish both work authorization and identity.

***RTA IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER***