Executive Assistant

Orchestra Life Sciences is a technical consultancy focused on providing strategic and scientific expertise to advance pharmaceutical therapies for cancer and rare diseases, partnering with key clients in nuclear medicine, radiation oncology, cell and gene therapies, regenerative medicines and biotechnology. To learn more about the company, please visit our website at

We are seeking a highly organized and self-driven Executive Administrative Assistant to support our Leaders and team members with ensuring the smooth functioning of daily operations. The ideal candidate will have a strong ability to manage multiple tasks efficiently, demonstrate excellent communication skills, and bring a proactive approach to problem-solving and support financial processes related to budgeting and reporting.

Key Responsibilities:

Provide comprehensive administrative support to Leaders and team members, including calendar management, meeting coordination, and travel arrangements.

Maintain reports, presentations, and other documents as required, including organizing and maintaining a digital filing system.

Assist with financial processes related to budgeting, expense and invoice tracking and reconciling accounts.

Handle confidential information with discretion and professionalism.

Liaise with vendors, and clients as needed to facilitate smooth operations.

Assist with special projects, specifically around project tracking.

Qualifications:

Proven experience in an administrative assistant role.

Strong organizational skills with an ability to prioritize and multitask effectively.

Proficiency in Microsoft Office Suite and other software systems such as project management tools.

Strong written and verbal communication skills.

High level of attention to detail and ability to maintain accuracy.

Self-motivated, with the ability to work independently and take initiative in a fast-paced environment.

Ability to handle sensitive information with the utmost confidentiality.

Preferred experience in finance-related reporting and systems.

If you are a self-driven individual that is self-motivated and driven, with an ability to support multiple team members and senior leaders, we encourage you to apply! Join our team and contribute to the success of our organization.