Payroll Administrator

Full-Time

Lewiston, ME

On-Site

Payrate: $25-30/Hour

About the Payroll Administrator Job

We’re looking for a Payroll Administrator who’s great with details and good at staying organized. In this role, you’ll make sure that employees are paid correctly and on time while supporting essential payroll functions like employee benefits, 401(k) processing, leave tracking, and vendor coordination. You’ll also help maintain compliance with ever-changing payroll tax regulations and employment laws, keeping our client ahead of the curve. If you have hands-on experience with payroll systems like UKG, Ultimate, or Kronos, and enjoy working with both numbers and people, we’d love to hear from you.

What You’ll Do

Payroll Administration:

Run payroll every two weeks using UKG.

Check timesheets, make sure hours are correct, and run reports.

Keep track of time-off balances and payroll records.

Make sure everything matches in our financial systems and upload files to FISERV.

Double-check and approve tax filings and make sure we’re following all tax rules.

Handle 401(k) contributions and loan requests.

Help with pension plan tasks and keep records up to date.

HR Operations Support:

Track employee leaves like FMLA and short-term disability.

Help with benefit programs and 401(k) reporting.

Work with HR vendors to keep things running smoothly.

What We’re Looking For

Education: Associate’s degree or similar experience.

Experience:

3–5 years working in payroll or HR with payroll duties

Experience using payroll systems like UKG, Kronos, or Ultimate

Good knowledge of payroll rules, taxes, and benefits

Skills:

Strong MS Office, specifically Excel skills, and comfortable using payroll software

Great attention to detail, good problem-solver, eager to learn more about HR

Clear communicator and team player

Be part of a growing company and help keep the payroll and benefits running smoothly and accurately.

About ProSearch

ProSearch, Inc. was established in Portland, Maine, in 1994 to provide companies with a full range of search, staffing and contracting services, specializing in the functional areas of information technology, accounting and finance, sales and marketing, customer service, human resources, and office support utilizing a consultative approach. Today, ProSearch serves companies across Maine, New Hampshire, and the Greater Boston area, and is expanding to support clients nationwide, with employees at work across the entire country. ProSearch, Inc. strives to develop true partnerships with client companies and candidates to fully understand and satisfy their employment needs.

Equal Opportunity Statement

ProSearch is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other protected status under local, state, or federal law.