Human Resources Assistant

Full-Time

Temp-To-Hire

Lewiston, ME

On-Site or Hybrid

$25-30/Hour

About the HR Operations / Payroll Assistant Support Position

Our client, a growing company in the financial services industry, is seeking a detail-oriented HR Operations Specialist to join their team in Lewiston, Maine. This is a full-time, on-site opportunity perfect for candidates with experience in biweekly payroll processing, benefits administration, and HR compliance.

As an integral part of the Human Resources team, you will process payroll, support employee benefits programs, manage leave tracking, and work directly with vendors and employees. If you have a strong background in UKG (Ultimate/Kronos), payroll compliance, and HR operations, we want to hear from you!

What You’ll Do:

HR Operations Support:

Benefits & HR Operations:

Administer employee benefit programs including medical, dental, vision, life, disability, FSA, and retirement.

Support open enrollment, COBRA, and benefit plan changes.

Track FMLA, short-term disability, and discretionary leaves.

Serve as the point of contact for benefits, payroll, and HR system questions.

Reconcile insurance invoices and submit monthly payments to carriers.

Maintain compliance with federal and state labor laws and reporting (e.g., EEOC, Medicare, NMLS).

Help with benefit programs and 401(k) reporting.

Work with HR vendors to keep things running smoothly.

Payroll Administration:

Run payroll every two weeks using UKG

Check the timesheets, make sure hours are correct, and run reports.

Keep track of time-off balances and payroll records.

Make sure everything matches in our financial systems and upload files to FISERV.

Double-check and approve tax filings and make sure we’re following all tax rules.

Handle 401(k) contributions and loan requests.

Help with pension plan tasks and keep records up to date.

What We’re Looking For

Education: Associate’s degree or similar experience.

Experience:

3+ years working in payroll or HR with payroll duties

Experience using payroll systems like UKG, Kronos, or Ultimate

Good knowledge of payroll rules, taxes, and benefits

Skills:

Strong MS Office, specifically Excel skills, and comfortable using payroll software

Great attention to detail, good problem-solver, eager to learn more about HR

Clear communicator and team player

Competitive hourly pay: $25–$30/hour

Opportunity to grow with a company that values compliance and operational excellence

Work in a collaborative, employee-focused environment

Gain hands-on experience across HR, payroll, and benefits administration

Why ProSearch?

ProSearch, Inc. was established in Portland, Maine in 1994 to provide employers with a full range of search, staffing, and contracting services, specializing in the functional areas of information technology, accounting and finance, sales and marketing, customer service, human resources, and office support utilizing a consultative approach. Today, ProSearch serves companies across Maine, New Hampshire, and the Greater Boston area, and is expanding to support clients nationwide, with employees at work across the country. ProSearch, Inc. strives to develop true partnerships with client companies and candidates to fully understand and satisfy their employment needs.

Equal Opportunity Employer

ProSearch is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other protected status under local, state, or federal law.