Student Edwards Event Intern

40%- Event Planning

Collaborate with team members and other departments to develop staff trainings.

Help with creating event budget, timeline and tasks.

Research and work with vendors to create an optimum event experience while meeting budget and timeline goals.

30%-Logistics

Work with facilities on setting up event layouts.

Greet external clients and communicate all event safety guidelines.

Set up beverages, linens, and other day of additional services.

Troubleshoot any issues that arise during the event.

20% Administrative Tasks

Answer the department phone.

Maintain events calendar and log.

Assist with marketing and create event signage. 10%- Post-Event Operations

Assist in gathering feedback from attendees and stakeholders.

Help with post-event reporting and analysis.

Coordinate follow-up communications and thank-you notes.

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX,, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045,, 711 TTY.

Work Schedule

Mon-Sat, up to 20 hours a week, some evenings may be required

Contact Information to Applicants

Lauren Baxter

Prior experience using a computer and Microsoft Word, Outlook and Excel as outlined in application materials.

One year of experience providing customer service as evidenced in application materials.

One year of experience working in team-oriented environment and collaboratively with other stakeholder groups.

Effective written communication as evidenced by Cover Letter and Resume.

Must be able to work occasional evenings and weekends.

Ability to lift 35lbs.

Previous work experience requiring demonstrated initiative and independent judgment as shown on application materials.

Eligible for Federal Work Study funding.

Previous work experience with event planning and facilitation experience, as demonstrated in application materials.

Position Overview

The KU Edwards Campus Events Team is seeking an enthusiastic events intern for the summer semester. The internship is designed for a current KU student interested in pursuing a career in events. They will have the opportunity to engage in all aspects of internal event planning and external client event services. This position will work on all event phases including planning, organizing, day of logistics, and post-event operations. This position is in person and will report to the Manager, Campus Events.

Additional Candidate Instruction

Please include a resume addressing how you meet the required qualifications, cover letter, and the names and contact information to three references with your online application.

This posting will begin reviewing applications on May 23rd and will remain open until a qualified selection of candidates has been identified.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions

(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.

(2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.