Executive Assistant - Administration

Employment Type:Full time

Shift:

Description:

POSITION PURPOSE:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate will be detail-oriented, efficient, and capable of managing multiple priorities in a fast-paced environment. This role requires excellent communication skills, discretion, and a strong ability to anticipate needs.

WHAT YOU WILL DO:

Provide high-level administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements.

Handle confidential documents and communications with discretion.

Prepare and edit correspondence, reports, presentations, and other documents.

Act as the point of contact between executives and internal/external stakeholders.

Provide support to the governing boards of Pittsburgh Mercy, Mercy Life Center Corporation, and Bethlehem Haven.

Organize and maintain files, records, and reports in both electronic and physical formats.

Assist in planning and coordinating company events, meetings, and conferences.

Track and follow up on important tasks and deadlines.

Manage office operations and liaise with facilities and administrative staff.

Support project management tasks and assist in special projects as needed.

MINIMUM QUALIFICATIONS:

Bachelor’s Degree required with at least 3+ years of experience in providing administrative support to corporate executives and/or governing boards.

Requires access to transportation

Pre-employment drug screen

Preferred Skills:

Experience working with senior executives or C-suite level professionals.

Knowledge of project management tools and systems.

Familiarity with travel planning and expense reporting.

Strong written and verbal communication skills.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

High level of integrity and professionalism.

Excellent organizational and time-management skills.

Ability to work independently and handle multiple tasks simultaneously

POSITION HIGHLIGHTS AND BENEFITS

WORK SCHEDULE: This is a Exempt (salary) position. Primarily Monday-Friday daylight with flexibility to meet some non-traditional hours as needed.

Great Benefit Package: (Benefits start Day 1 of employment): 403B with employer match; Paid Time Off (PTO); Medical, Dental, Vision; Life Insurance; Paid Holiday Days; Plus more………

ABOUT PITTSBURGH MERCY

We’re a community-based health and human services organization using person-centered care to treat our area’s most vulnerable populations. We work with individuals and families in settings that are safe and familiar to them, and view them as equal partners when planning, developing, and monitoring care. Our mission is to be a compassionate, transforming presence within our communities. We reach out to offer help – and hope – to people who are experiencing: Mental illness and substance abuse; Physical health needs; Traumatic events or circumstances, including homelessness + abuse

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

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