Program Administrator

PALS, Inc. is an adult Day Program that provides professional services to individuals with intellectual or behavioral disabilities. With offices in Santa Barbara, Ventura, and Los Angeles counties, we are committed to assisting individuals in achieving their goals and needs.

We are actively seeking a Program Administrator to manage our Downey site's front office operations. The ideal candidate should be proficient in both written and verbal communication, have computer skills such as Microsoft Word and Excel, and have worked with or be willing to be trained in electronic database and records management systems such as BambooHR. The potential employee may be assigned to job-related tasks that are not specified in the job description.

This position for those who want to gain managerial experience in social services.

Applicants who are not comfortable working in an atmosphere that serves adults with intellectual disabilities and mental health challenges will not be considered.

Experience and Qualifications

Associate or Bachelor's Degree (preferred)

Two plus years of experience in Administration

One year of experience in Developmental Disabilities, Mental Health or a related field is desired.

Excellent organization and time management skills. Job Description

Maintain consistent communication with staff and outside providers on a daily basis.

Collect and organize workflow documentation submitted by staff and management.

Manage timekeeping and payroll functions.

Assist management with program funds and inventory.

Collect, record, and report staff attendance and time off.

Maintain records of staff injury reports, reimbursements, and disciplinary actions request. Should be provided to PALS Personnel Administrator on a regular timely basis.

Collect, report, and maintain records of program participants attendance and Special Incident Reports (SIRs).

Secure documentation in staff and participants files.

Maintain records of new hires, including New Hire Packets and associated documents.

Manage multiple phone lines and greeting guests to the office. Requirements

Must pass Background Check

Must pass TB Clearance, Drug, and Physical Test

Must complete CPI/CPR training within 30 days of hire (Provided by PALS) Benefits

Health, Dental, and Vision

School Tuition Reimbursement (up to $5k per year)

Paid Time Off

Holiday Pay (Christmas and Thanksgiving Day)

Sick Leave

Job Type

Monday to Friday (8am - 4:30pm)

Full-Time