Property Administrator

Job Description

We are looking for an experienced Property Administrator to manage and oversee multiple properties across various states. This role requires a detail-oriented individual with strong organizational abilities and a background in office management or property administration. The position is fully on-site in Palm Beach Gardens, Florida, and offers a flexible Monday-to-Friday schedule.

Responsibilities:

• Manage the day-to-day operations for a portfolio of 7-9 properties across multiple states.

• Coordinate with vendors, contractors, and maintenance teams to ensure timely project completion.

• Oversee accounts payable and accounts receivable functions, ensuring accuracy and compliance.

• Perform bank reconciliations and account reconciliations to maintain financial integrity.

• Handle payroll processing and month-end closing tasks.

• Maintain accurate bookkeeping records using software like QuickBooks and Microsoft Excel.

• Monitor property budgets and assist in financial reporting.

• Ensure compliance with construction and property management standards.

• Act as the primary point of contact for tenant inquiries and issue resolution.

• Support administrative tasks, including data entry and document management.• High school diploma or equivalent education is required.

• Proven experience in bookkeeping, office management, or property administration.

• Proficiency in QuickBooks, Microsoft Excel, and other relevant software.

• Strong skills in accounts payable, accounts receivable, and bank reconciliations.

• Ability to manage multiple properties and prioritize tasks effectively.

• Excellent communication and organizational abilities.

• Familiarity with construction or property management industries is preferred.

• Detail-oriented mindset with a commitment to accuracy.

Full-time

Hybrid remote