Office Assistant

Salary: $19.72 - $23.98 Hourly

Location : American Canyon, CA

Job Type: Part-Time, Temporary

Job Number: FY24-00064

Department: Parks & Recreation

Division: P&R Admin

Opening Date: 05/20/2025

Closing Date: 6/1/2025 11:59 PM Pacific

FLSA: Non-Exempt

Bargaining Unit: N/A

Introduction / Overview

The City of American Canyon is seeking responsible and detail-oriented individuals to perform a wide variety of general clerical work in support of any City department. Department assignment may be based on prior experience or area of interest. The Office Assistant provides information and assistance to staff and the public. This position is limited to no more than 1,000 hours per fiscal year, receives 40 hours of sick leave per calendar year and is not eligible for benefits.

The classification is eligible for a cost-of-living adjustment (COLA) in July 2025.

An Office Assistant performs a wide variety of general clerical work in support of an assigned function; provides customer service in-person and on the phone; and provides information and assistance to staff and the public.

Examples of Duties

Act as a receptionist; assist and respond to requests for information from staff and the public in person or by phone, provide basic information on department and assigned program policies and procedures; assist in the registration of participants in assigned City sponsored programs; issue, receive type and process various applications, reports, permits, licenses and other forms; collect and process fees and charges.

Type, enter, record, proofread and process a variety of documents including general correspondence, reports, memos and statistical charts from rough draft, recordings or verbal instruction; may compose routine correspondence.

Perform various clerical duties on a computer which may include typing, entering data into a spreadsheet or database program; may perform routine system back-up duties; run computer reports as requested; process department reports.

Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.

Perform a wide variety of routine clerical work including sorting, filing, copying, billing, verifying, recording information on records, and sending notices when necessary.

Schedule and appointments as assigned.

Receive, sort and distribute incoming and outgoing mail; may order office supplies.

Perform related duties as assigned.

Typical Qualifications

Any combination of Education and Experience that provides the applicant with the knowledge, skills and abilities required for this position.

Applicants should have a working knowledge and fluency in the following:

Principles and procedures of filing and record keeping.

Proper English usage and correct spelling, grammar, and punctuation.

Methods and procedures of data entry.

Modern office procedures, methods, and equipment.

City policies and procedures related to assigned area.

Applicants should have the ability to do the following:

Operate advanced functions of office equipment, computers, and standard software.

Ability to type at a speed of 40 words per minute (net) from clear printed copy.

Meet schedules and timelines.

Maintain records and databases and generate reports.

Communicate clearly and concisely, both verbally and in writing.

Establish and maintain effective working relationships.

Provide excellent customer service.

The required knowledge, skills and abilities are typically learned through the following Minimum Qualifications:

High School diploma, GED or equivalent.

Some clerical experience is highly desirable.

Supplemental Information

Physical RequirementsWork is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional bending or squatting. (2) Lifting: frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.

Other RequirementsSome evening or weekend work may be required.

Temporary Part-time employees are entitled to 40 hours of sick leave per calendar year.

No other paid time off, including holidays, is offered.

01

Which statement below best describes the highest level of education you have completed?

High school graduate, diploma or the equivalent (GED)

Associate degree

Bachelor's degree

Master's degree

Professional degree

Doctorate degree

02

What is your tested typing speed?

less than 20 words per minute

20-29 words per minute

30-39 words per minute

40-50 words per minute

More than 50 words per minute

03

Which of the following describes your highest level of Microsoft office (Microsoft word, Excel, Powerpoint) proficiency?

I do not have enough skills to meet the definition of Basic level below.

Basic

Intermediate

Advanced

04

Have you ever worked in an office setting providing customer service to the general public? If so, please provide details about this experience.

Required Question