Office Specialist - Summit Academy

Office Specialist

Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona.

Base Rate:

$17.53

Performance Pay:

Available annually

New hire experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New hire education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Class/Calendar:

A13, 10.75 months

Hours:

Full-time (40 hours per week)

FSLA:

Non-Exempt

Benefits:

Sick leave, holidays, matched retirement, health and life insurance

OVERVIEW:

To record and maintain daily junior high school student attendance records to provide reliable data for district, state and federal reporting purposes; and to perform a variety of diverse clerical tasks to assigned personnel in support of their work activities.

QUALIFICATIONS:

High School education or equivalent

Moderate proficiency in typing with good accuracy; above average test battery

Computer proficiency to include use of basic software applications (Word, Excel, etc); experience with district based student database Synergy preferred

Minimum one year clerical experience; ability to operate general office equipment

Ability to utilize Phonemaster; operate scanner and interpret results

Experience in attendance record keeping preferred; knowledge of school policies helpful

Ability to organize, to prioritize and to meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision

Ability to effectively communicate (written and verbal) with students, teachers, parents, district personnel and general public; to be tactful and diplomatic at all times; to maintain confidentiality DUTIES AND RESPONSIBILITIES:

Record, collect and post attendance on computerized system; correct daily reports

Direct and receive telephone calls to and from parents regarding student absences, appointments, books, etc

Operate computerized parent notification system (Phonemaster)

Compile and maintain master list of all registered students to utilize in keeping daily attendance records

Confer with students on attendance and tardiness

Establish and maintain an accurate attendance file on each student

Confer with administrators on student attendance, excessive absences, etc; prepare attendance correspondence

Compile and distribute a daily list of excused and unexcused absences to teachers and administrators

Maintain lists of students out of class for authorized school activities; maintain daily check-out log of all students leaving campus

Work cooperatively with school nurse and students and other personnel assigned to attendance office

Submit year-end attendance report; post yearly attendance data on permanent records

Perform a variety of diverse clerical tasks (typing, filing, copying, scheduling, recordkeeping, etc) for assigned personnel

Regular and on-time attendance required

Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit ADDITIONAL DUTIES:

Participate in on-going training to maintain and improve job skills

Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

Supervision

Site Administrator

Assigned Site Personnel

AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.