Administrative Assistant

Job Description

Administrative Assistant/Receptionist

The Country Club at Castle Pines seeks an energetic, quality-driven, and creative professional as our administrative rock star at the Club. The Administrative Assistant/Receptionist will work together with the General Manager, Chief Financial Officer, and management staff to assist us in our administrative needs. This opportunity will allow you to thrive in a creative environment and be supported by forward thinking industry professionals. Ideal candidates should be self-motivated, hardworking, passionate, and eager to take our organizational effectiveness to the next level! Comprehensive benefits packages, paid time off, employee golf privileges, daily family meals, and matching 401K are all available for this full-time position.

Check out our Platinum Clubs of America Submission: Home CCCPPlatinum25-26

Essential Duties

Answer, screen and transfer inbound phone calls

Provides greetings all Members and guests as they enter and leave

Directly support to the COO. May include scheduling and coordinating committee meetings, appointments, board correspondence, travel arrangements and general administrative functions.

Assist in booking dining and event reservations as needed

Prepare and modify documents including correspondence, reports, drafts, memos and emails

Update reservation book daily to reflect BEO reports

Print server tags, table tags and menus, as needed

Prepare and modify Clubhouse documents and emails, as needed

Assists with preparation of meeting agendas and schedules

Assists with preparation of Member payments to prepare for deposit

Keeps employee phone extension document updated

General clerical duties including photocopying

Open, sort and distribute incoming mail correspondence

Maintain office supply inventories

Adds visitors and vendors to Dwelling Live for Village access

Keeps Club voice message system updated to reflect open/close, seasonal and weather-related hours

Maintains employee monthly schedules and records attendance

Helps maintain cleanliness of Club

Supervisory Duties (None)

Education and Experience Requirement

Associates degree or higher preferred, with 2-3 years’ relevant administrative support experience

Excellent written and verbal communication skills, including excellent telephone manner and customer service skills

Must be extremely proficient with Microsoft Office Suite

Experience with AR, AP, Payroll, HR, Benefits, multiline phone systems

Experience with Adobe Creative Suite preferred but not required

An eye for excellence. Accuracy and attention to detail will be foundational to success.

Must be authorized to lawfully work in the U.S.

Knowledge of principles and practices of basic office management

The Country Club at Castle Pines strives to be an employer of choice. We offer a great team environment that WORKS HARD and PLAYS EVEN HARD! As part of our team, you will be invited to participate in:

Employee Golf Privileges

Discounts on Merchandise/Apparel in the Golf Shop

A Holiday Party with Raffle

An Annual Club Sponsored Ski Day

Manger and Employee Outings

Chef Prepared Shift Meals

Birthday and Anniversary Recognition, Inclusive of Gift Cards

Annual Employee Holiday Bonus' from Members

Scholarship Fund Awarding 15 Employees over $50,000 in Funding

Ongoing Country Club/Hospitality Training & Employee Development

Paid Training and Certification for Specified Positions

Paid Industry/Trade Memberships for Specified Positions

Matching 401(k) with up to a 4% Employer Match

Should you have any questions about the position or employee life at CCCP, please don't hesitate to contact William Borre, Human Resources Manager, by phone at .

It is the policy of CCCP to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Job Type: Full-time

Pay: $25-$35/hour, BOE.

Benefits:

401(k)

401(k) matching

Dental insurance

Flexible schedule

Health insurance

Paid time off

Referral program

Vision insurance

Working Environment/Physical Demands

The physical demands of this position are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to sit, periodically asked to stand and walk. Light, periodic lifting may be required.

Must be able to lift 20 lbs.

Must be able to multi-task in a fast paced, moderately noisy environment

Full-time