Executive Assistant Office Manager

Job Description

Job Description:

We are seeking a highly motivated and organized Executive Assistant to join our team at our Boba Franchise. As the Executive Assistant, you will be responsible for providing high-level administrative support and assisting with accounting-related responsibilities. The ideal candidate will be sharp and assertive in their characters to oversee and ensure that everything in the office runs smoothly.

Responsibilities:

Provide executive-level administrative support, including scheduling appointments, managing correspondence, and coordinating meetings and events

Manage and maintain accurate and organized financial records, including accounts payable and accounts receivable

Oversee the daily operations of the office, including managing the office calendar and ordering supplies

Assist with the preparation of financial reports, such as profit and loss statements and balance sheets

Conducts research, compiles data, and prepares papers for consideration and presentation by executives.

Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Support the accounting team with data entry, reconciliations, and other tasks as needed

Support the management team with various projects and tasks as needed

Handle confidential information with discretion and professionalism

Attends meetings and records minutes

Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.

Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings.

Manages and maintains executives' schedules.

update project progress on project management program (Asana)

Answers phone calls and directs calls to appropriate persons or takes messages.

Qualifications:

Bachelor's degree in Business Administration or a related field

3+ years of experience as an executive assistant or in a similar role

Strong skills in accounting and financial management

Proficiency in Microsoft Office and accounting software, such as QuickBooks

Excellent communication and interpersonal skills

Ability to work independently and prioritize tasks effectively

Salary: depends on experience.

Full-time