Contracts Manager

Position Summary

The Simons Foundation is seeking a contracts manager. This role will report to the General Counsel and will review, draft, negotiate and manage a broad array of legal documents, including vendor contracts, for the Simons Foundation and its affiliated legal entities. The contracts manager oversees the entire contracting process from inception to execution and works closely with stakeholders at all levels of the organization. The contracts manager will also be responsible for maintaining the contracts management system and recordkeeping system for all contracts. They will track and report on contract-related metrics, review and analyze contract requests, and create and provide training to foundation colleagues around contracts polices, procedures and processes as well as risk management with regards to contracts.

This position is a full-time position based on-site at the Simons Foundation’s New York City offices. Visit the Simons Foundation career page to learn more.

Essential Functions/Responsibilities

Draft, review, analyze, negotiate and manage a broad array of legal documents, including a wide variety of contracts (e.g., SaaS agreements, NDAs, service agreements, consulting agreements, licensing agreements, releases, and any amendments, terminations and extensions thereof).

Summarize and explain key contractual terms and other business and legal matters to foundation staff, responding to internal inquiries regarding the same; develop a strong understanding of organization’s contract positions.

Address questions related to legal department processes and ensure a clear understanding of the processes and procedures for working with the legal function.

Log, monitor and track the contract portfolio, including legal department analytics and reporting, and serve as a systems administrator to maintain and manage repository system to electronically store, track and manage all executed legal agreements.

Review, develop, deploy, organize, maintain and continuously improve contract templates, forms, playbooks, standard clauses, as well as FAQs, self-help solutions and resources for end-users.

Oversee and improve department systems, including those related to contracts lifecycle management and the automation of incoming legal requests.

Manage compliance with contractual insurance requirements.

Assist in the development and implementation of user-friendly policies and procedures focused on legal compliance.

Perform any other duties or tasks as assigned or required.

Minimum Qualifications

Bachelor’s degree is required; law degree is a plus.

At least 5 years of experience performing the responsibilities of a contracts administrator.

Strong understanding of contract provisions such as liability, intellectual property, confidentiality and indemnity.

Highly professional and able to always maintain confidentiality.

Ability to work independently while staying on top of contract operations trends and best practices.

Ability to prioritize multiple tasks, respond promptly to shifting priorities and react with a strong sense of urgency.

Professional demeanor. Excellent interpersonal and communications skills, with the ability to liaise with all areas of the business at all levels, including senior management.

Proficiency with Microsoft Office Suite, Google Workspace, and the ability to learn and use other systems as necessary. Experience with ContractPodAI is preferred.

Superior organizational, attention to detail and follow-up skills

Team-oriented with the ability to consider collaborative solutions.

Required Application Materials

Please submit a résumé and cover letter stating your interest in the position.

Compensation and Benefits

The full-time annual compensation range for this position is $115,000 – $140,000, depending on experience.

In addition to competitive salaries, the Simons Foundation provides employees with an outstanding benefits package.

Our Commitment to Expanding Pathways to Science & Opportunities for All

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.

The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.

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