Front Office Assistant

Job Description

Were looking for someone whos approachable, reliable, and enjoys being the first point of contact for both people and problems. As our Front Office Assistant, you'll play a key role in keeping the office running smoothlygreeting visitors, supporting internal teams, and helping maintain a welcoming and well-organized work environment.

If youre someone who thrives in a fast-paced space, keeps things moving behind the scenes, and knows how to bring calm and order to busy days, wed love to meet you.What Youll Be Doing

This isnt just about answering phones or filing papers (though youll do some of that too). Your day-to-day will be varied, dynamic, and important. Youll be:

Welcoming visitors and clients with warmth and professionalismmaking the office feel like a space people want to be in.

Managing the front deskanswering phone calls, responding to emails, accepting deliveries, and keeping things organized.

Coordinating meeting spacesbooking rooms, prepping materials, and helping staff get set up for internal or client-facing meetings.

Supporting daily operationsordering supplies, managing office stock, and liaising with vendors or maintenance when needed.

Providing light admin support to different teamsthis might include printing, scanning, expense tracking, or helping with basic reports or spreadsheets.

Pitching in on events or special projects when the team needs an extra handoffice celebrations, team lunches, or executive visits.What Were Looking For

Were not expecting perfection. But we are looking for someone who is:

Organized You keep track of the details and follow through without being micromanaged.

Friendly and professional Youre comfortable talking to anyone and always leave a positive impression.

Resourceful You dont need all the answers, just the initiative to find them.

Reliable You show up on time, do what you say youll do, and take pride in your work.

Comfortable with tech You dont need to code, but you should be comfortable using email, basic spreadsheets, calendars, and office systems.What Youll Need

Previous experience in a receptionist, administrative, or customer-facing role (13 years is great, more is welcome).

Strong written and verbal communication skills.

Proficiency with tools like Microsoft Office, Google Workspace, and general office equipment (printers, phones, scanners).

A professional and friendly attitude, especially under pressure.What We Offer

Full-time position (Monday to Friday)

Consistent working hours, with occasional flexibility

Supportive, people-focused team culture

Opportunities to grow your admin and operations skills over time

Competitive salary based on experience

Benefits package including paid time off, health coverage, and team perksWe Care About Inclusion

We value people for who they arenot just whats on their résumé. If youre dependable, thoughtful, and genuinely enjoy helping others, we want to hear from you. We welcome applicants from all backgrounds, abilities, and walks of life.

Full-time