Executive Assistant - Ogema's Office - Full Time

Job Description

Salary: $18.97 - $23.26

LITTLE RIVER BAND OF OTTAWA INDIANS

POSITION VACANCY ANNOUNCEMENT

POSITION: Executive Assistant Ogemas Office - Full Time

Hiring Rate: $18.97 - $23.26 - Commensurate with Verified Qualifications

Pay Grade: NE10

Status: Non-Exempt; Bi-Weekly Pay Background Check: Extensive

Indian Preference applies in accordance with Ordinance #15-600-02

SUMMARY: This position provides a broad range of skilled administrative support functions for department, enabling an efficient operation. Assists in the implementation and coordination of office systems, monitoring of administrative projects, controlling correspondence, managing databases, scheduling of meetings, and the reviewing supply requisitions. Must be willing to perform all department administrative duties as dictated by department needs.

EMPLOYMENT QUALIFICATIONS: Minimum Necessary Qualifications

Associates degree in a business-related discipline and a work experience of five (5) years or more experienceas an executive or administrative assistant; and

Prior supervisory or office management experience; and

Technical skills of an intermediate to advanced user of MS Office software, computers, and office equipment.

DUTIES AND RESPONSIBILITIES:

Compose, type, and edit a variety of correspondence, reports, memorandums, purchase orders, check requests, and other such materials that require judgement in regard to content, accuracy, and completeness.

Responsible for ensuring that travel and guest accommodations are made in a timely manner and as appropriate for the Tribal Manager and others.

Assume responsibilities delegated by the Tribal Manager during his/her absence.

Assist in the development of work plans for providing services. Maintain any required records and prepare any required narrative reports to demonstrate functions of the office have been fulfilled.

Perform routine clerical and secretarial work, including but not limited to answering phones, screening calls, schedule and maintain appointment schedule.

Perform as a fill-in in the absence of the front desk receptionists.

Responsible for developing and maintaining a filing system for incoming/outgoing correspondences and other documents of the department. Oversees and maintains hardcopy and electronic files.

Schedule and/or organize staff and department director meetings. Organizes and prepares information for meets and maintains notes of such meetings when requested.

Communicate with external professionals at the request of the Tribal Manager.

Work cooperatively and effectively with other departments and executive management to ensure strong communication. Assist with research and compilation of data for reporting purposes.

Identify and provide requested information, identifying public versus confidential documents and appropriate approvals to disseminate such information.

Attend training as directed (out of state and overnight travel may be required).

All other duties as assigned.

OTHER SKILLS AND ABILITIES:

During the course of employment, the employee will consistently utilize and demonstrate strong verbal and writtencommunication skills, strong organizational skills, strong presentation skills, strong project management skills, strong reasoning and judgment skills, strong interpersonal and teamwork skills, a heightened attention to detailand accuracy, the ability to work cooperatively with other departments, the ability to work independently and manage multiple tasks, and a commitment to confidentiality.

SUPERVISORY RESPONSIBILITIES:

None.

PHYSICAL DEMANDS:

Sitting for long periods of time with occasional standing, walking, or reaching is to be expected. The nature of the work also involves manual dexterity to operate office equipment and while keyboarding. An employee will need normal or corrected to normal range of sight and hearing and will carry work-related materials up to twenty-five (25) pounds.

WORKING ENVIRONMENT:

Work is performed in a climate-controlled medical office environment. The employees work schedule may frequently need to be flexible and adjusted according to business need. The employee must be able to effectively handle stressful and compromising situations while remaining focused and professional, as well as be able to deal with difficult people without losing perspective. Occasional overnight travel may be necessary to attend meetings or trainings.

Conditions of employment with Little River Band of Ottawa Indians Tribal Government includes superior performance in the selection process, including but not limited to all of the following; any pre-employment interviews, skills testing, credentialing, drug screening, background investigations, reference checks and previous work history, passing a pre-employment drug test and background investigation, possession of a valid Drivers License throughout employment and being insurable under the Tribes insurance policy, and successfully completing a ninety (90) day introductory period.

Application Instructions:

Visit the LRBOI website to complete and submit an application, cover letter, resume, and copy of Tribal ID Front/back (if applicable) as well as any supporting documentation such as educational transcripts or certifications (website

All applications and supporting documents are required to be submitted electronically.

For the complete job description or further information, please contact the LRBOI HR Department at:

LRBOI HR Department, 2608 Government Center Dr., Manistee, MI 49660

Phone:

Posted 05/08/2025 Posted Until filled

Dear Applicant:

Boozhoo (Hello), Miigwetch (Thank You) for your interest in job opportunities with the LRBOI. We look forward to reviewing your application and qualifications. Please take a few moments to carefully read through the following instructions and notices. If you have any questions or concerns, please do not hesitate to contact the Human Resources Department at

Instructions:

If printing this form, please complete the application using blue or black ink. The information provided will be used to determine your qualifications. Missing, or illegible information may lead to a delay or loss of job opportunity. It is the responsibility of the Applicant to complete the application in its entirety, including signature and date. Applications and Indian Preference verification documents must be received by the Human Resources Department prior to the position's closing date and time to be accepted. Incomplete applications will not be considered.

Special Note: If you are interested in temporary assignments, please check the temporary box, and write temp pool in the position desired area.

Cover Letters and Resumes:

Please provide all documents with the original application submitted. This includes any applicable licensures, certifications, degree transcripts, etc.

Notice of Indian Preference in Employment:

In accordance with the Little River Band of Ottawa Indians' Ordinance #15-600-02, the Tribe applies Indian Preference in hiring activities. When claiming Indian Preference, an applicant must identify oneself in the proper category on the application and provide the documentation noted below. Following is the order in which preference is applied during the hiring process, as well as the customary documentation used to verify.

1. Tribal Members of the Little River Band of Ottawa Indians Tribal identification card.

2. Members of Federally Recognized Indian Tribes Tribal identification card.

3. Tribal Spouse of a Little River Band of Ottawa Indians Tribal Member Current and valid marriage license and a copy of spouses tribal identification card, or Tribal Parent Same documentation required for tribal spouse.

4. Tribal Descendant (1st generation, biological parent must be a Little River Band of Ottawa Indians Tribal Member) Birth certificate and a copy of parents tribal identification card.

5. Non-preference If not claiming Indian Preference, or if not applicable, please continue onto the application.

Submission Information:

All submissions for employment must be made via electronic submission through our on-line application.

Go to theLRBOI Employment Page - Complete the online application, upload applicable documents, and submit.

the online application, upload applicable documents, and submit.

Full-time