Administrative Assistant

Job Description

Job Title: Administrative Assistant

Location: Englewood, CO

Employment Type: Part-Time

We are seeking a highly organized and detail-oriented Administrative Assistant to support our accounting, payroll, and documentation management functions. The ideal candidate will play a key role in ensuring smooth daily operations across multiple departments by handling a wide range of administrative tasks efficiently and professionally.Key ResponsibilitiesAccounting Support:

Process Accounts Receivable and Accounts Payable transactions

Issue credits and refunds to clients as necessary

Process venue and rental commissions

Handle miscellaneous ordering for the companyPayroll Administration:

Conduct time clock audits to ensure accuracy

Distribute payroll reports to managers on designated paydays

Maintain organized and confidential payroll documentation

Disseminate company announcements to all staff

Process staff reimbursements

Handle termination paperwork and update records accordinglyDocumentation & Compliance Management:

Manage building security systems, including key fobs and alarm settings

Organize and maintain all company documentation

Scan and archive past event documents

Ensure OSHA compliance standards are met and documented

Maintain and request Certificates of Insurance (COIs) as needed

Support insurance reporting and policy maintenance

Oversee building vendor management and liaise with service providers

Assist with processing end-of-year paperworkQualifications:

Proven experience in administrative, accounting, or payroll roles

Strong organizational and time-management skills

Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Experience with accounting and payroll software preferred

Familiarity with compliance standards (e.g., OSHA) and insurance documentation

Ability to handle confidential information with discretion

Excellent written and verbal communication skillsWhy Join Encore Catering?

At Encore, we bring events to life with passion, precision, and care. We’re a collaborative team that values each member’s contribution and believes in delivering unforgettable experiences—for our clients and our team. Enjoy opportunities to grow within a company that’s as invested in people as it is in excellence.

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Part-time