Project Manager

Job Description

POSITION OVERVIEW:

This position is responsible for providing management of Tenant & Building Improvements for a portfolio of Medical Office Buildings. The position requires an individual who is comfortable giving direction to vendors and tenants as it relates to budgeting, administering and completing projects associated with both Tenant and Building Improvements. The individual will be working with building owners, property managers, leasing associates and facilities engineers to complete small and large construction projects. The individual will also communicate on a regular basis with Tenants, Leasing Associates, Property Managers, Building Engineers, Professional Architects & Engineers, General Contractors, Inspection Authority’s and a variety of vendors to bring projects to successful completion.

ESSENTIAL FUNCTIONS:

Preparation of budgets & cost reports for approval

Inspections for project in process as well as completed projects according to scopes of work and/or plans

Ability to conduct regular project kick off and project progress meetings both in person and via online meeting formats

Updating of various tracking systems as needed

Contract management including document preparation guidance and review;

Ability to lead a bid process soliciting and understand all bids needed to complete small and large projects from start to finish.

Review & Approve invoices for payment and approval

Ability to maintain project documents assuring that documents are filed timely and accurately

Communicate on a regular basis the progress status of each project to its respective constituents.

Daily Responsibilities

Assume leadership of tenant improvement and capital projects as assigned, including but not limited to: conceptual designs, budgeting, proper permitting, bidding and contracting, managing vendors, communicating progress, resolving challenges, approving and reconciling cost

Create “scope of work” documents for contracting in lieu of architectural plans when necessary and appropriate

Track, record and communicate all critical path information related projects through the company technology platforms

Develop and enhance professional relationships with owner representatives, clients, existing tenants, property management staff and vendors

Work with various leasing and real estate contacts, clients, designers and engineers to provide take off budgets, space alteration concepts and solutions for various space requirements

Create timelines and schedules and hold tenants, vendors and internal staff accountable for deliverables

Review plans to ensure documents are consistent with tenant expectations, lease requirements, property management expectations as well as all building standards and all applicable codes

Inspect projects for workmanship, code compliance and quality

Read understand leases and work letters to ensure requirements satisfied as it relates to the tenant improvement.

Evaluate and review plans and scope of work for soliciting bids from vendors

Manage multiple projects simultaneously, while ensuring new budget request are met, new projects are started on time and completed projects are properly closed out, on time and on budget.

Travel Requirements (1-3 times per quarter) to perform such task as:

Project Progress Meetings and Site visits

As needed for proper oversight of tenant improvements and capital projects as directed

MINIMUM REQUIREMENTS:

College degree in Construction Management or 5 years of equivalent field and office experience in medical office construction, tenant improvements and relevant experience in the administrative office functions of construction management

Prior Construction Management experience preferred in commercial building construction or medical construction project management.

Proficiency in the use of technology: computers, smart phone and tablets

Excellent oral and written communication skills required

Must work well under deadlines; handle high volume of work; prioritize workflow as needed

Detail-oriented; able to handle multiple projects with extreme professionalism.

Professional demeanor and ability to discreetly handle confidential and time-sensitive information

Project Management Professional (PMP) Certification is a plus

Full-time