Development Associate

Job Description

The Development Associate provides professional administrative support to the Offices of the President and CEO and the VP of Development, with oversight by the Director of Individual Giving. This dynamic position requires the ability to anticipate needs, manage logistics, create a welcoming atmosphere, prepare professional reports and documents, and use good judgement and critical thinking skills to offer solutions to issues while projecting a high degree of professionalism, integrity and confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Development:

Support the administrative needs of the overall fundraising program as related to

Prepare and update reports for the Director of Individual Giving

Engage with current and potential donors via phone, email, or other means of communication, track engagement, prepare and manage mailings, assist with meeting and event planning, arrange for and confirm high level donor meetings, create and atmosphere of professionalism, track revenue and expenditures, and manage projects as needed

Update and maintain donor and Board information to ensure record accuracy in various locations including the CRM, website, and in related files. Maintain working knowledge of and regularly utilize Altru (KCM’s current database)

Attend Museum and donor stewardship activities/events. Prepare name tags and event attendee lists, greet guests, support staff check-in tables, attend planning meetings, secure and prepare volunteers

Prioritize and assist with calendar management and time commitments for senior

Development staff and President and CEO. Respond to inquiries, facilitate date changes, handle meeting requests, troubleshoot conflicts, make sound decisions, ensure smooth day-to-day engagements for Trustees, donors and senior members of the KCM team

Assist with creating accurate, timely and professional fundraising materials and communications

Arrange and set up meetings, reply to email, answer phones, respond to inquiries, greet and escort guests to meeting rooms, ensure meeting rooms are clean and set, order meals when necessary, order materials, provide meeting management support

Maintain office supplies for staff and serve as the primary contact for ordering new supplies, process and distribute daily mail, as needed

Board Related:

Arrange and handle logistics for the Board and committee meetings; schedule meetings, compile, produce and distribute meeting packets, assist with online presentations, set up the meeting room, compile and produce audio visual materials, etc.

Produce and distribute Board-related materials including but not limited to the Board directory, meeting documents, individual engagement and giving reports, compliance forms, orientation information, and other materials, as needed

OTHER RESPONSIBILITIES

Attend Museum and donor activities/events, as needed

Assist in answering department phone lines and directing calls as needed

Maintain a professional-looking office space appropriate for the Office of the President and CEO

Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES

None

THE IDEAL CONDIDATE WILL HAVE THE FOLLOWING

Bachelor’s Degree

Minimum of 3 years’ supporting a Development Team and/or executive management

Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint; proficiency with Altru, Financial Edge Systems, and other Blackbaud products (or requirement to be fully trained within 3 months of hire)

Possess a basic understanding of donor stewardship activities

Exceptional interpersonal skills with a high level of integrity and trustworthiness in managing confidential information

Positive, friendly, and professional communication skills and demeanor in maintaining relationships with current and potential donors, ancillary board members, colleagues, and guests

Demonstrated ability to manage details, meet fundraising goals, build momentum around events, and work both collaboratively and independently

Efficient time management skills and the ability to manage multiple projects concurrently

Ability to manage multiple projects concurrently

Ability to prioritize and handle tasks in a timely and efficient manner; strong organizational skills and careful attention to detail

Excellent writing, grammar, and proofreading skills

ADDITIONAL REQUIREMENTS

Flexibility with work schedule, as necessary, to support weekend scheduling and/or evening activities

Valid driver’s license, own vehicle and good driving record

WORKING CONDITIONS

Customary office-related activities: standing, walking, sitting, bending

PHYSICAL REQUIREMENTS

Moderate lifting (up to 15 pounds)

BENEFITS

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability

Paid Time Off

401(k) with employer match

Employee Assistance Program

Museum Membership

Accident Insurance

Critical Illness Insurance

Pet Insurance

Kohl Children’s Museum is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.