Proposal Coordinator
Description:
Proposal Coordinator
Job Locations
US-FL-Gainesville US-FL-Tampa US-FL-Orlando US-FL-Fort Lauderdale US-FL-West Palm Beach US-FL-Jacksonville US-FL-Tallahassee US-FL-Miami
Job ID
2025-3306
Category
Business Development
Type
Full Time
Overview
We are seeking a Proposal Coordinator for our Business Development Division in our any of our Florida Offices.
The focus of this position is execution. Work directly with proposal managers to produce high-quality proposals and presentations. The key responsibilities for this position are information gathering and maintenance; layout, production, and delivery of proposals and presentations; and data entry and management. This position requires exceptional time-management, attention to detail, planning, organization, layout software, and interpersonal skills. The ability to pivot easily between tasks is crucial for the successful performance of this role.
At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. WGI takes pride in being one of the nation's top consulting firms -- and we have the awards to prove it. We work to stay ahead of the curve by investing in the latest tools and technology. WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today! Responsibilities
Collaborate with proposal managers to produce high-quality compliant proposals
Responsible for the layout, production, and delivery of proposals and presentations
Identify and outline requirements of RFPs and create compliance matrix/checklists and calendars
Schedule proposal production planning meetings
Request contract/legal reviews
Schedule quality control reviews
Layout covers and tabs in coordination with proposal manager
Gather information/documents for use in proposal
Prepare and send out drafts for quality control reviews
Responsible for the pursuit closing process
Responsible for keeping opportunities up to date in the database
Responsible for updating resumes and project descriptions in the database
Responsible for following up on results until a pursuit is awarded
Ensure quality of all produced material including consistency, spelling, and grammar
Pro-actively update proposal elements, resumes, project descriptions, project photos, and additional boilerplate material
Maintain organized documents following the filing protocol for proposal archive Qualifications
Strong organizational and time management skills
Strong written and verbal communication skills
Ability to work and collaborate with proposal manager displaying a positive and professional attitude
Eagerness to learn and follow company's proposal management process
Ability to operate under tight deadlines, handling various projects simultaneously, and manage last minute/urgent requests. Must be able to adjust to multiple, concurrent deadlines.:
Bachelor's degree in English, Communications, Journalism, Marketing, or equivalent demonstrated experience
Must have the ability to thrive in a collaborative environment and work well with others
Pre-employment drug screening is a condition of employment
Minimum three years in the A/E/C industry preparing proposals for federal, state, and municipal clients desired
Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas.
Knowledge, Experience, and Other Requirements:
Associates or Bachelor's degree (in English, Communications, Journalism, Marketing preferred) OR equivalent demonstrated experience
Must have the ability to thrive in a collaborative environment and work well with others
Pre-employment drug screening is a condition of employment
Physical Demands
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visa.
If you have what it takes to join our growing organization and want to be part of a dedicated team, please submit your resume for review by our Talent Acquisition Team. WGI provides a competitive salary, excellent benefits, and an outstanding work environment. Equal Opportunity Employer/Veterans/Disabled.
WGI does not accept any unsolicited resumes. should any 3rd part agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI and no placement fee will be provided.
All agencies and vendors are required to have a signed WGI vendor agreement form the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding.
All third-part recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy. Need help finding the right job?
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