Sr Proposal Coordinator- RFP Specialist

We are seeking an experienced Proposal Coordinator for a client in St Louis, MO. This is a direct hire role, hybrid schedule, with a salary between $75,000-100,000 based on experience. Min of 3 years experience required.

Proposal Coordinator

Job Description

The Proposal Coordinator supports the Global Client Development and Proposals Team in creating high-quality, client-focused responses to requests for proposals (RFPs), requests for information (RFIs), and other business development initiatives. This role requires strong project management, writing, and collaboration skills to ensure consistent, brand-aligned deliverables across markets and practices.

Key Responsibilities:

* Prepare and coordinate responses to client RFPs, RFIs, and other proposal-related materials from planning through final delivery.

* Analyze solicitation requirements and develop proposal plans, including timelines, responsibilities, and content needs (e.g., narratives, bios, graphics).

* Collaborate with business development teams, senior leadership, and attorneys to define strategy, value proposition, and messaging for each pursuit.

* Draft custom content, such as executive summaries, cover letters, and capability statements, tailored to individual opportunities.

* Work cross-functionally with marketing and other internal teams to gather inputs and finalize proposal deliverables.

* Conduct research on prospective clients to inform proposal content and tailor messaging in coordination with the Research team.

* Ensure proposals follow internal production processes, quality control standards, and brand guidelines.

* Write and edit reusable marketing content, including attorney biographies, case studies, and practice area descriptions.

* Maintain and update a centralized content library and ensure regular refreshes of proposal resources.

* Support data entry and tracking of pitch and proposal activity in Dynamics; assist with reporting and dashboard generation.

* Train team members on the use of Dynamics for logging and tracking proposal activity.

* Assist in the preparation of directory submissions in collaboration with global teams.

* Respond to ad hoc writing and client research assignments, as needed.

* Support the development of internal and external questionnaires, surveys, and pitch materials in coordination with firm departments.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.