Staff Accountant

ARM Group is hiring a Staff Accountant who will be responsible for tactical and administrative support relating to accounts payable, timesheet processing, payroll administration, and general accounting functions. The Staff Accountant handles the day-to-day accounting responsibilities with an emphasis on accuracy, timeliness, and attention to detail.

This role focuses on supporting the accounting function through accounts payable management, timesheet validation, payroll processing through Paylocity, and employee profile administration across various systems. Demonstrating strong organizational skills, attention to detail, and the ability to learn new systems and processes quickly will be key.

The successful candidate will be a motivated individual with basic accounting knowledge who is eager to grow professionally, capable of maintaining confidentiality with sensitive information, and committed to contributing to a team environment while handling responsibilities independently.

Primary Responsibilities:

Process vendor invoices, ensuring proper approvals, coding, and documentation

Prepare weekly payment batches for review and approval

Issue checks or process electronic payments to vendors

Respond to vendor inquiries and resolve payment discrepancies

Reconcile vendor statements with internal records

Review and validate employee timesheets within VantagePoint ERP

Ensure proper overhead/PTO job coding for timesheets

Follow up with employees regarding missing or incorrect timesheet entries

Generate timesheet reports for payroll processing

Process bi-weekly payroll through Paylocity

Calculate and input overtime, bonuses, and other special pay items

Maintain payroll records in compliance with legal requirements

Assist with payroll-related questions from employees

Set up and maintain employee profiles in VantagePoint ERP and Paylocity including personal details, pay rates, and deductions

Maintain confidentiality of sensitive employee information

Assist with month-end closing procedures

Reconcile assigned general ledger accounts

Process employee expense report reimbursements

Prepare basic adhoc reports

Maintain organized digital and physical filing systems

Base Requirements:

Associate's or Bachelor's degree in Accounting, Finance, or related field (recent graduates welcome)

0-4 years of experience in an accounting or administrative role

Proficiency in Microsoft Excel

Detail-oriented with excellent organizational skills

Strong written and verbal communication abilities for internal and external interaction

Capacity to work independently and collaborate with peers when appropriate

High level of integrity and professionalism

Preferred Requirements:

Previous experience with accounting software or ERP systems

Experience with or knowledge of Paylocity and/or Deltek VantagePoint

Understanding of payroll processing and accounts payable functions