Executive Assistant

Is this the right job for you?

If you find meaning and purpose in collaborating with and supporting others at work, maintaining a friendly work environment, and thrive in setting up an executive for success, then we can’t wait to have you join us!

About you

We are looking for someone who can be a partner with our CEO and carry forward his vision for an outstanding employee and customer experience. If you:

like to organize and create structure

take pride in always handling the details

enjoy making things work more efficiently

thrive in a collaborative working relationship

see projects through to completion

enjoy organizing events and team activities

find creative solutions to problems

want to grow and be trusted with more responsibility and opportunity

...then you may be the ideal candidate for our team.

About Marksmen

Marksmen is a very rare and unique company. We provide brand protection for the largest companies in the world. Famous companies whose products you own and services you use every day trust us to confidentially investigate, research and buy trademarks, domain names and social media handles on their behalf. Over 2 billion people actively use trademarks, and domain names that we have secured for clients. We also track down counterfeiters who are making and selling fake goods. Our work is exceptional and we are consistently voted as the top brand protection firm in the world. Our employees are also exceptional and we cannot wait to have another world-class employee join our team. We hope it is you!

About the Position – Executive Assistant to the CEO

We are looking for someone who can form a strong partnership with our CEO, reliably take on certain tasks and responsibilities to lighten his load, and enable him to engage more with the visionary aspects of the company. In this position, you will have the opportunity to work very closely with the CEO and leadership team, as well as significantly affect employee morale and satisfaction. It is one of the most important roles in the company.

This is a full-time position (40 hours/week), working from our Alpine, Utah office. We have a beautiful office and incredible views of the surrounding mountains.

While this is an in-office position, there is flexibility to work remote from time to time, in extenuating circumstances. The work hours for this position are from 8 am to 5 pm, with a 1-hour lunch break.

Job Responsibilities

This role includes:

Daily planning meetings with the CEO

Undertaking time-sensitive initiatives and special projects

Supporting the CEO and leadership team

Attending various company and partner meetings with the CEO

Attending and participating in weekly leadership team meetings

Taking accurate notes in meetings and keeping records

Ensuring good communications and completed commitments

Arranging meetings, preparing materials and correspondence

Office management and vendor management

Organizing quarterly and annual leadership offsite meetings

Organizing weekly and monthly team activities

Building relationships within the organization

Acting as a barometer for any issues and keeping the CEO updated

Prioritizing tasks and handling conflicting priorities for a positive outcome

Required Experience

Bachelor's degree

Typing speed over 60 WPM

At least 2 years of past experience as an executive assistant

We are willing to train the ideal candidate. Attention to detail is important, so please include the word arrow in your cover letter when you apply so we know you read this.

Our Benefits

We adore and appreciate our employees. Here are some of the amazing benefits that we offer to support them:

Medical insurance through United Health Care (personal/family options)

Dental insurance (personal/family options)

Vision insurance (personal/family options)

26 days of PTO per year (11 annual paid holidays + 15 days of annual paid time off. Increases over time)

100% matching 401(k) program up to 6%

Monthly gym membership reimbursement (any gym)

Tuition reimbursement

Employee assistance program

Flexible spending account

Health savings account

Referral program

Paid Spotify or Apple music account

Free food and snacks in our kitchens

Optional weekly and monthly offsite team activities. Recent monthly activities include: chocolate making, glass blowing, Harmon’s cooking classes, racing at The Grid, axe throwing, movie premiers, and tubing at Soldier Hollow.

Compensation is based on experience and qualifications.

If this job description resonated with you, then you are the kind of person we want to have on our team. We look forward to hearing from you!

Please answer the following in your cover letter:

When are you available to start?

What interests you in this position?

What is your expected compensation?