Administrative Assistant

Administrative Assistant (Bartow, FL : Onsite)

A client of Sharp Decisions Inc. is looking for a Administrative Assistant to be based in Bartow, FL. The position is on-site. The contract duration is 6 months with possible extension. The pay rate for this role is $26/hr on W2

Serves as a resource to provide administrative support to multiple operations front line supervisors. Role will sit at operational facilities and provide support related to maintenance and people management activities.

Responsible:

Data entry of work order information into SAP

Emergency work order entry into SAP

Maintenance work order lifecycle management

Coordination of ordered parts for maintenance activities

Organize maintenance work assignments

Submit changes to update job plans to planners, printing and distribution of plans

Documentation and entry of safety documents and standard operating procedures

Kronos auditing and attendance management support - identify and correct missing punches; notify supervisors of potential attendance issues; entry of vacation/leave time

Entry/tracking of non-confidential employee records in Workday (union dues, orientation & training records/checklists, qualifications, seniority)

Job requisition management in Workday

Job change/transfer entry into Workday

Enter and modify schedules and work rules in Kronos

Service award management – validate eligibility and distribution of awards

Support new hire onboarding for IT, personal protective equipment, orientation

Complete and manage access requests/IT requests/cell phone requests

Requirements:

1-3 years of administrative experience

Knowledge of maintenance and planning work

Experience in industrial environment

Intermediate Microsoft Office Skills

Experience with SAP, Maximo, Kronos and Workday

Strong listening and comprehension skills

Ability to organize and prioritize workload

Ability to work independently

Ability to effectively interact with various functional areas and facilities